Administrative Specialist: Budget & Operations Support

Human Resources Division - Office of Tennessee Secretary of State; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Tennessee Department of State, Tennessee State Library & Archives, Planning & Development seeks an Administrative Specialist to provide clerical and financial support for the Planning & Development section.

Responsibilities include purchasing, invoicing, event documentation, budget reporting, staff paperwork, travel arrangements, and inventory control, with travel across the state as needed.

Qualifications

• Bachelor's degree from an accredited college or university.
• Three years of increasingly responsible full-time office/clerical work experience, including at least one year of bookkeeping/statistical experience, preferably in libraries.

Responsibilities

• Provides clerical support for the Planning & Development (P&D) section.
• Processes purchases: quotes, purchase requests, orders, receipts and payment invoices.
• Initiates payment and verification of invoices.
• Creates event memos and documentation for P&D events.
• Routes contract payment requests for signature and submits for payment.
• Maintains positive relationship with Fiscal & Administrative Services staff.
• Generates and reconciles monthly revenue/expense reports and helps balance the budget.
• Verifies staff paperwork and files on time.
• Assists with travel arrangements.
• Maintains inventory of department equipment and supplies for P&D staff.
• Answers and routes incoming calls; collaborates on project assignments.

Skills

Word

Access

Excel

Adobe Acrobat

Business applications

Education

Bachelor's degree

Job description

Tennessee Department of State, Tennessee State Library & Archives, Planning & Development seeks an Administrative Specialist to provide clerical and financial support for the Planning & Development section.

Responsibilities include purchasing, invoicing, event documentation, budget reporting, staff paperwork, travel arrangements, and inventory control, with travel across the state as needed.