Executive Administrative Services Manager

Tennessee Donor Services; Nashville (TN); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

PTO 186 hours

Sick time 72 hours

Medical plans PPO/HDHP

Dental and Vision coverage

403(b) plan with matching

Life/AD&D and long-term disability

Wellness program

Insurance discounts

Cell phone discounts

Job summary

Tennessee Donor Services is seeking an Administrative Services Manager in Nashville to partner with senior leadership and align admin functions with strategic goals. This onsite role drives cross‑department coordination, HR support, safety records, and vendor relationships while leading a high‑performing administrative team.

The ideal candidate brings a bachelor’s degree and 5+ years of admin experience, plus a valid driver’s license and ability to pass MVR checks.

Qualifications

• Bachelor’s degree in related field.
• 5+ years of related administrative experience.
• Valid Driver’s license with ability to pass MVR underwriting requirements.

Responsibilities

• Provides executive level support to management; coordinates meetings, travel, minutes, and expenses.
• Acts as liaison between departments; supports accreditation site surveys and inspections.
• Facilitates timely internal communications and invoices; coordinates vendor relationships.
• Standardizes admin practices; serves as onsite liaison for building upkeep vendors.
• Manages administrative staff performance; hires, trains, and develops staff.
• Conducts new hire orientation and supports HR on employee matters.
• Maintains safety records; coordinates emergencies and security-related tasks.
• Manages fleet vehicle program and coordinates maintenance with Accounting.
• Models company values and supports DCIDS Quality Department.
• Performs other duties as assigned.

Education

Bachelor’s degree in related field

Job description

Tennessee Donor Services is seeking an Administrative Services Manager in Nashville to partner with senior leadership and align admin functions with strategic goals. This onsite role drives cross‑department coordination, HR support, safety records, and vendor relationships while leading a high‑performing administrative team.

The ideal candidate brings a bachelor’s degree and 5+ years of admin experience, plus a valid driver’s license and ability to pass MVR checks.