Administrative Services Manager

Southland Industries, Inc.; Horsham (PA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

401(k) matching

Medical, dental, and vision insurance

Annual bonus program

Paid parental leave

Paid holidays

Job summary

Southland Industries, Inc. is seeking an Administrative Services Manager to lead the admin staff, oversee office operations, and streamline processes across the division.

You will plan space, manage contracts, and coordinate events to support rapid growth. The role requires a decade of executive support experience, strong Microsoft Office skills, and a proven ability to build relationships, prioritize needs, and supervise a team.

Qualifications

• 10 years of experience in executive support and office management.
• Experience with people management.
• Advanced experience and skills using Microsoft Office: Word, PowerPoint and Excel.
• Ability to build and manage complex business relationships.
• Ability to effectively prioritize competing needs and requirements.
• Ability to effectively question decisions and conclusions using thinking skills and reasoned judgements.

Responsibilities

• Provide direction and leadership to the admin staff responsible for administration, and division office services functions at the corporate offices.
• Directly manage either through internal teams or external service - provides all space planning, renovations and construction projects, and marketing services. Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business
• Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence. Provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client’s electronic database systems.
• Plan in-house or off-site activities and events. Support Operations Leader in various tasks such as project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed.
• Manage, maintain and order new hire and divisional swag as needed.
• Manage security systems across the division and oversee contractors responsible for system maintenance.
• Hire and develop a team of office administrative staff.
• Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team.
• Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Skills

Executive support

Office management

People management

Microsoft Office

Relationship management

Prioritization

Critical thinking

Tools

MS Word

PowerPoint

Excel

Job description

The administrative services manager is responsible for helping the division run smoothly and efficiently and is responsible for much of the paperwork, policy and office supervision. Their job is to plan and coordinate the regular function of administrative services, identify problems, help formulate solutions and implement new approaches to streamline these services and make them more efficient.

• Provide direction and leadership to the admin staff responsible for administration, and division office services functions at the corporate offices.
• Directly manage either through internal teams or external service - provides all space planning, renovations and construction projects, and marketing services. Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business
• Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence. Provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client’s electronic database systems.
• Plan in-house or off-site activities and events. Support Operations Leader in various tasks such as project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed.
• Manage, maintain and order new hire and divisional swag as needed.
• Manage security systems across the division and oversee contractors responsible for system maintenance.
• Hire and develop a team of office administrative staff.
• Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team.
• Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Qualifications

• 10 years of experience in executive support and office management.
• Previous experience with people management
• Advanced experience and skills using Microsoft Office: Word, PowerPoint and Excel
• Ability to build and manage complex business relationships
• Ability to effectively prioritize competing needs and requirements
• Ability to effectively question decisions and conclusions using thinking skills and reasoned judgements

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Job Location Horsham, Pennsylvania, United States Position Type Full-Time/Regular

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