Senior Administrative & Facilities Manager

Southland Industries Inc.; Horsham (PA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

Medical, dental, and vision insurance

Annual bonus program

Life insurance

Disability protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training/professional development

Wellness benefits

Job summary

Southland Industries is seeking an Administrative Services Manager to help the division run smoothly and efficiently, overseeing paperwork, policy, and office supervision.

You will provide direction to admin staff, manage space planning, contracts, events, and communications, and develop a high-performing team across the division. This role is based at our Horsham, PA offices and offers a comprehensive benefits package.

Qualifications

• 10 years of experience in executive support and office management.
• Experience with people management.
• Advanced Microsoft Office skills (Word, PowerPoint, Excel).
• Ability to build and manage complex business relationships.
• Ability to prioritize competing needs and requirements.
• Ability to question decisions using critical thinking and reasoned judgments.

Responsibilities

• Provide direction and leadership to the admin staff responsible for administration and division office services functions at the corporate offices.
• Directly manage space planning, renovations and construction projects, and marketing services; collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business.
• Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence; provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client’s electronic database systems.
• Plan in-house or off-site activities and events; support Operations Leader in project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed.
• Manage, maintain and order new hire and divisional swag as needed.
• Manage security systems across the division and oversee contractors responsible for system maintenance.
• Hire and develop a team of office administrative staff.
• Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team.
• Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Skills

Executive support

Office management

People management

Microsoft Office

Relationship management

Prioritization

Critical thinking

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Southland Industries is seeking an Administrative Services Manager to help the division run smoothly and efficiently, overseeing paperwork, policy, and office supervision.

You will provide direction to admin staff, manage space planning, contracts, events, and communications, and develop a high-performing team across the division. This role is based at our Horsham, PA offices and offers a comprehensive benefits package.