Senior Administrative & Recruitment Coordinator — Onsite

Indiana University Health, Inc.; Indianapolis (IN); On-site; USD 28,000 - 39,000; Full time

Job summary

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator to enhance the candidate experience for radiology and pathology hiring in Indianapolis. You will own on-site visit logistics, escort candidates, and coordinate interviews and onboarding touchpoints for around 35 open positions.

You'll serve as the primary liaison among candidates, clinical staff, search committees and HR, ensuring professional, organized processes and timely feedback across the

Qualifications

• High School Diploma/GED is required.
• Requires 4-6 years of relevant administrative experience in a healthcare or complex organizational setting.
• Requires experience supporting senior leaders and managing sensitive information.
• Experience with a matrix organization and complex work environment is a plus.
• Requires advanced proficiency in MS Office (Word, PowerPoint, Excel).
• Strong comfort with technology, including Canva and managing multiple calendars simultaneously.
• Must be comfortable and confident driving and transporting candidates as a core part of the job.

Responsibilities

• Creating and organizing candidate itineraries, assisting with travel arrangements and managing all events associated with onsite visits.
• Escorting and transporting candidates to and from meetings and scheduled locations throughout their onsite visit.
• Coordinating and scheduling interview times on clinical staff calendars for onsite visits.
• Coordinating virtual interviews and ensuring all participants have the necessary information and access.
• Serving as the primary liaison for all onsite recruitment logistics across candidates, search committees, HR and departmental leaders.
• Collaborating with the HR team to provide search committees with complete and organized application materials.
• Collecting and organizing feedback from clinical staff following virtual and onsite interviews.
• Providing administrative support for targeted recruitment efforts, including coordinating job postings, organizing applicant and outreach materials and assisting with follow-up communication to support candidate attraction.
• Assisting with onboarding and new hire orientation activities.

Skills

MS Office proficiency

Canva

Calendar management

Driving candidates

Education

High School Diploma/GED

Tools

MS Office

Canva

Job description

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator to enhance the candidate experience for radiology and pathology hiring in Indianapolis. You will own on-site visit logistics, escort candidates, and coordinate interviews and onboarding touchpoints for around 35 open positions.

You'll serve as the primary liaison among candidates, clinical staff, search committees and HR, ensuring professional, organized processes and timely feedback across the