Senior Administrative & Records Specialist

Spectra Tech, Inc.; Richland (WA); On-site; USD 52,000 - 76,000; Full time

Job summary

Spectra Tech, Inc. is seeking an organized administrative professional to provide day-to-day support, manage documentation, and coordinate travel and onboarding for staff.

This role handles confidential information with discretion and supports senior management with reports and presentations. The ideal candidate will be proficient in Microsoft Word/Excel/PowerPoint/Outlook, maintain filing systems, and coordinate department facilities and budgets.

Qualifications

• Requires a high school diploma or GED with at least four years of progressive administrative experience.

Responsibilities

• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorization/expense forms and coordinate travel arrangements.
• Monitor department qualifications to ensure they are properly maintained.
• Facilitate onboarding for new staff, schedule appraisals, and prepare personnel records.
• Prepare reports, correspondence and presentations, including confidential material for senior management and board.
• Provide office management and administrative support for the department.
• Handle inquiries, direct calls, and act as first point of contact.
• Distribute mail and faxes daily, monitor sensitive items and alert staff.
• Maintain office supply inventory and place special orders within budget.
• Coordinate department facilities and equipment needs.
• Serve as AR system subject matter expert, generate ARs and track actions.
• Coordinate dispositioning of AR-CF CRs and manage SharePoint site.
• Initiate contracts, funding for CF contracts, and act as credit card custodian.
• Reconcile monthly billing and register staff for training.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Discretion

Communication

Organization

Time management

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Spectra Tech, Inc. is seeking an organized administrative professional to provide day-to-day support, manage documentation, and coordinate travel and onboarding for staff.

This role handles confidential information with discretion and supports senior management with reports and presentations. The ideal candidate will be proficient in Microsoft Word/Excel/PowerPoint/Outlook, maintain filing systems, and coordinate department facilities and budgets.