Onsite Operations & Admin Specialist

Spectraforce Technologies, Inc.; Santa Rosa (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks an Operations Specialist to manage front-desk reception, greet clients, answer and direct calls, and support onsite agency field managers with administrative duties.

The role covers handling discretionary accounts, financial and operational reporting, mail, supplies, and facility requests while ensuring governance and compliance across daily office operations.

Qualifications

• At least 1 year of office administration experience.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Proficiency with basic accounting/expense processing.

Responsibilities

• Provide reception duties: greet guests, answer phones, direct inquiries.
• Support agency field managers onsite.
• Process discretionary accounts and financial reports.
• Manage mail, supplies, and facility requests.
• Support new business workflows and amendments in applications.
• Coordinate resource assignments for agents and maintain governance.

Skills

Reception & Admin Support

Client Greeting

Phone Handling

Financial Processing

Office Operations

Onsite Coordination

Tools

App Central

ALIP

ICFR Logs

Job description

Spectraforce Technologies, Inc. seeks an Operations Specialist to manage front-desk reception, greet clients, answer and direct calls, and support onsite agency field managers with administrative duties.

The role covers handling discretionary accounts, financial and operational reporting, mail, supplies, and facility requests while ensuring governance and compliance across daily office operations.