Senior Administrative & Records Specialist

Neighborhood House Association; Escondido (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

Neighborhood House Association is seeking an Office Clerk to perform a variety of clerical support tasks, including greeting visitors, data entry, and word processing. You will manage files, prepare reports, and support managers and staff with general office duties.

Qualified candidates will have a high school diploma or GED, 3 years of clerical experience, and strong English communication skills. This is an on-site California role with routine duties and standard office equipment.

Qualifications

• Graduation from high school or GED or equivalent; three years of office clerical or secretarial experience.
• Typing speed minimum of 40 wpm and ability to learn and use standard business software.
• Experience or training in records management and administrative tasks.

Responsibilities

• Types, formats, edits, revises, proofreads and prints notices, reports and documents.
• Types from rough notes and drafts; composes routine correspondence.
• Edits materials and maintains databases of records and projects.
• Creates standard statistical spreadsheets and manages files and records.
• Schedules meetings and prepares agendas, minutes, and related materials.
• Receives visitors and answers phones; provides receptionist duties for the unit.
• Prepares and distributes materials, reports and contracts for approval.
• Maintains inventories of office supplies and performs general clerical tasks.

Skills

Office administration practices and 1

Correct English usage

NHA policies & procedures

Recordkeeping and filing

Word processing & spreadsheets

Records management practices

Typing 40 wpm

Prioritization & independent judgment

File organization & maintenance

Clear communication (oral/written)

Following written & oral instructions

Preparation of records & reports

Tact and discretion in dealings

Effective working relationships

Education

High school diploma or GED

Tools

Word processing software

Spreadsheets

Databases

Office equipment

Job description

Neighborhood House Association is seeking an Office Clerk to perform a variety of clerical support tasks, including greeting visitors, data entry, and word processing. You will manage files, prepare reports, and support managers and staff with general office duties.

Qualified candidates will have a high school diploma or GED, 3 years of clerical experience, and strong English communication skills. This is an on-site California role with routine duties and standard office equipment.