Senior Administrative & Projects Coordinator

Johns Hopkins University; Baltimore (MD); Hybrid; USD 43,000 - 74,000; Full time

Job summary

Johns Hopkins University is seeking a Sr. Administrative Coordinator to provide comprehensive administrative support for the Office of Johns Hopkins Physicians, ensuring efficient daily operations in a hybrid work setting.

The role includes calendar and meeting management, budget monitoring, and project coordination for leadership such as a Dean and Department Chair, with collaboration across teams. Strong Microsoft Office skills and organizational excellence are essential.

Qualifications

• High school diploma or graduation equivalency.
• Four years of related experience.
• Additional education may substitute for required experience.

Responsibilities

• Plan, support, and organize daily activities of the office.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.
• Develop and produce reports.
• Assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set up and logistics for department/office events/functions.
• May perform some non-routine and confidential administrative functions.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Other duties as assigned.

Skills

Calendar Management

Event Coordination

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Project Management

Report Writing

Tools

Outlook

Word

Excel

PowerPoint

Job description

Johns Hopkins University is seeking a Sr. Administrative Coordinator to provide comprehensive administrative support for the Office of Johns Hopkins Physicians, ensuring efficient daily operations in a hybrid work setting.

The role includes calendar and meeting management, budget monitoring, and project coordination for leadership such as a Dean and Department Chair, with collaboration across teams. Strong Microsoft Office skills and organizational excellence are essential.