Senior Administrative & Programs Manager

Loch-Harbour-Group-Inc; San Diego (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Loch Harbour Group is seeking a Managers Administrative II to provide high-level administrative and logistical support to our management team, blending executive assistance with program coordination.

You will own calendars, coordinate meetings, manage personnel and training records, and run logistics for internal programs, working closely with Management, Human Resources, and Operations to ensure smooth information flow in a fast-paced environment.

Qualifications

• Demonstrated experience managing calendars, correspondence, and logistics for management
• Experience coordinating training, HR, or operational programs, including scheduling and records management
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and SharePoint
• Excellent written and verbal communication skills, with the ability to interact professionally with staff and leadership
• Experience analyzing data and preparing clear, concise reports
• Comfortable working with sensitive or confidential information and exercising discretion
• Self-starter with a positive, service-oriented attitude and the ability to thrive in a fast-paced environment

Responsibilities

• Manage calendars, scheduling, and correspondence for senior management, prioritizing and resolving conflicts independently
• Serve as a point of contact for internal and external inquiries, providing exceptional support to staff, leadership, and outside partners
• Draft, proofread, and manage email and written correspondence on behalf of management
• Maintain organized, accurate records and files, including personnel and training documentation
• Coordinate logistics for meetings, training, and events, including location, materials, presenters, and A/V setup
• Monitor shared inboxes and distribution lists to ensure timely, professional responses
• Handle sensitive and confidential information with discretion and sound judgment
• Independently manage logistics for internal training and development programs, including scheduling, rosters, communications, and course materials
• Track and update personnel and training records in coordination with Human Resources and department leads
• Analyze administrative and program data, and prepare reports and summaries for management
• Support onboarding and offboarding logistics for new and departing staff
• Assist with day-to-day office operations, including supply management, room setup, and vendor coordination
• Support process improvement initiatives aimed at increasing administrative and operational efficiency
• Maintain reusable administrative content and templates for internal use

Skills

Calendar management

Correspondence management

Program & training logistics

Records & data management

Onboarding / offboarding support

Microsoft Office Suite / Teams / Share

Confidentiality & discretion

Process improvement

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite / Teams / SharePoint

Job description

Loch Harbour Group is seeking a Managers Administrative II to provide high-level administrative and logistical support to our management team, blending executive assistance with program coordination.

You will own calendars, coordinate meetings, manage personnel and training records, and run logistics for internal programs, working closely with Management, Human Resources, and Operations to ensure smooth information flow in a fast-paced environment.