Senior Administrative & Programs Manager

Loch-Harbour-Group; San Diego (CA); On-site; USD 72,000 - 98,000; Full time

Job summary

Loch Harbour Group seeks a Managers Administrative II to deliver high-level administrative and logistical support to the management team. You’ll own calendars, meetings, records, and the logistics of internal training and personnel initiatives.

You’ll collaborate with Management, HR, and Operations to ensure smooth information flow and seamless program execution in a fast-paced office environment.

Qualifications

• Bachelor's degree preferred, or equivalent professional experience.
• 3+ years of administrative, office management, or program coordination experience; experience supporting a federal contractor or government environment is a plus.
• Experience managing calendars, correspondence, and logistics for management or executive-level staff.
• Experience coordinating training, HR, or operational programs, including scheduling and records management.

Responsibilities

• Manage complex calendars, scheduling, and correspondence for senior management, prioritizing and resolving conflicts independently.
• Serve as a point of contact for internal and external inquiries, providing exceptional support to staff, leadership, and outside partners.
• Draft, proofread, and manage email and written correspondence on behalf of management.
• Maintain organized, accurate records and files, including personnel and training documentation.
• Coordinate logistics for meetings, training, and events, including location, materials, presenters, and A/V setup.
• Monitor shared inboxes and distribution lists to ensure timely, professional responses.
• Handle sensitive and confidential information with discretion and sound judgment.
• Independently manage logistics for internal training and development programs, including scheduling, rosters, communications, and course materials.
• Track and update personnel and training records in coordination with Human Resources and department leads.
• Analyze administrative and program data, and prepare reports and summaries for management.
• Support onboarding and offboarding logistics for new and departing staff.
• Assist with day‑to‑day office operations, including supply management, room setup, and vendor coordination.
• Support process improvement initiatives aimed at increasing administrative and operational efficiency.
• Maintain reusable administrative content and templates for internal use.

Skills

Calendar management

Correspondence management

Program & training logistics

Records management

Data analysis

Onboarding/offboarding

Microsoft Office Suite

Confidentiality & discretion

Process improvement

Education

Bachelor's degree preferred

3+ years admin/coordination experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Loch Harbour Group seeks a Managers Administrative II to deliver high-level administrative and logistical support to the management team. You’ll own calendars, meetings, records, and the logistics of internal training and personnel initiatives.

You’ll collaborate with Management, HR, and Operations to ensure smooth information flow and seamless program execution in a fast-paced office environment.