Senior Administrative & Programs Coordinator (Hybrid)

Johns Hopkins University; Baltimore (MD); Hybrid; USD 30,000 - 52,000; Full time

Job summary

Johns Hopkins University in Baltimore, MD seeks a Sr. Administrative Coordinator to provide comprehensive administrative support and manage office operations for a department within the School of Medicine.

The role includes calendar management, budget assistance, meeting logistics, and event planning, with a hybrid work setup at Johns Hopkins Bayview.

Starting salary ranges from $21.80 to $37.80 per hour, targeting about $52,000 annually, commensurate with experience.

Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Education may substitute for required experience per JHU equivalency formula.
• Additional education may substitute for related experience per policy.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage calendars and coordinate meetings and associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses and developing budget projections.
• Independently develop and manage complex administrative projects (databases, reports, grant proposals, office workflow).
• Coordinate purchasing processes; process bills and reconcile accounts.
• Prepare meeting materials and provide staff support for high-level meetings; record minutes and follow up on action items.
• Coordinate general office services (payroll, purchasing, records control, office moves/renovations).
• May liaison with facilities or service providers; identify and resolve administrative issues.

Skills

Calendar management

Event coordination

Financial administration

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Project management

Report writing

Education

High school diploma or graduation equivalent

Tools

Microsoft Office

Job description

Johns Hopkins University in Baltimore, MD seeks a Sr. Administrative Coordinator to provide comprehensive administrative support and manage office operations for a department within the School of Medicine.

The role includes calendar management, budget assistance, meeting logistics, and event planning, with a hybrid work setup at Johns Hopkins Bayview.

Starting salary ranges from $21.80 to $37.80 per hour, targeting about $52,000 annually, commensurate with experience.