Sr. Administrative Coordinator (DOM Bay General Internal Medicine) - #Staff

Johns Hopkins University; Baltimore (MD); Hybride; USD 30 000 - 52 000; Plein temps

Résumé du poste

Johns Hopkins University in Baltimore, MD seeks a Sr. Administrative Coordinator to provide comprehensive administrative support and manage office operations for a department within the School of Medicine.

The role includes calendar management, budget assistance, meeting logistics, and event planning, with a hybrid work setup at Johns Hopkins Bayview.

Starting salary ranges from $21.80 to $37.80 per hour, targeting about $52,000 annually, commensurate with experience.

Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Education may substitute for required experience per JHU equivalency formula.
• Additional education may substitute for related experience per policy.

Responsabilités

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage calendars and coordinate meetings and associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses and developing budget projections.
• Independently develop and manage complex administrative projects (databases, reports, grant proposals, office workflow).
• Coordinate purchasing processes; process bills and reconcile accounts.
• Prepare meeting materials and provide staff support for high-level meetings; record minutes and follow up on action items.
• Coordinate general office services (payroll, purchasing, records control, office moves/renovations).
• May liaison with facilities or service providers; identify and resolve administrative issues.

Connaissances

Calendar management

Event coordination

Financial administration

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Project management

Report writing

Formation

High school diploma or graduation equivalent

Outils

Microsoft Office

Description du poste

We are seeking a Sr. Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.
• Develop and produce reports.
• Assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set up and logistics for department/office events/functions.
• May perform some non-routine and confidential administrative functions.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency

• Calendar Management - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Interpersonal Skills - Intermediate
• Meeting Coordination - Intermediate
• Office Procedures - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Project Management - Developing
• Report Writing - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Administrative Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.80 - $37,80 HRLY ($52,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8a - 4:30p

FLSA Status: Non-Exempt

Location: Hybrid/Johns Hopkins Bayview

Department name: SOM DOM Bay General Internal Medicine

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.