Senior Administrative & Programs Coordinator

Concessions International; Saint Thomas (Franklin County); On-site; USD 45,000 - 65,000; Full time

Job summary

Concessions International is seeking an experienced administrative professional to provide day-to-day support for the department. You will coordinate travel and meetings, prepare agendas, and manage expense reports, helping executives and staff stay organized and informed.

Responsibilities include generating operating data reports, maintaining records, and supporting major projects with accurate data submission, while contributing ideas to improve processes and filing systems.

Qualifications

• High School Diploma or equivalent; Associate’s degree a plus with advanced admin experience.
• Minimum of five years of experience in program administration, office management, or executive secretarial roles.
• Proficient in office automation software: word processing, spreadsheets, email, etc.
• Additional skills in presentation or database software may be required.
• Strong speaking, writing, and telephone skills; ability to organize and maintain filing systems.
• Knowledge of basic accounting and budgeting concepts.

Responsibilities

• Coordinate travel, conferences, or meeting arrangements; prepare agendas and expense reports.
• Provide overall administrative support and office management for the department.
• Establish and maintain operating data reports within designated timeframes.
• Administer ongoing programs, collect, summarize, and communicate data.
• Process and file department documents and records in an organized manner.
• Support major projects and suggest process improvements.

Skills

Office administration

Executive support

Travel coordination

Data reporting

Microsoft Office

Education

High School Diploma

Associate’s degree (a plus)

Tools

MS Office Suite

Word processing

Spreadsheets

Email/Calendar apps

Databases (basic)

Job description

Concessions International is seeking an experienced administrative professional to provide day-to-day support for the department. You will coordinate travel and meetings, prepare agendas, and manage expense reports, helping executives and staff stay organized and informed.

Responsibilities include generating operating data reports, maintaining records, and supporting major projects with accurate data submission, while contributing ideas to improve processes and filing systems.