Events Staffing & HR Admin Coordinator

Aramark Corporation; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Job summary

Aramark is seeking a Concessions Staffing Coordinator to support management with administrative tasks, including data entry, filing and basic HR functions. You will interact with employees, managers and visitors professionally, applying scheduling, timekeeping, and onboarding processes as needed.

You will help ensure compliance with payroll timing, maintain employee files, assist in onboarding, and support HR with hiring, training and check-ins.

Qualifications

• Prior administrative experience preferred.
• Solid proficiency with Microsoft applications (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal and written communication skills.
• Attention to detail and accuracy.

Responsibilities

• Oversees and executes scheduling practices in keeping with Federal, State and Local laws, Company Policy and Union CBA requirements.
• Implement Concessions Staffing plan by ensuring employees are correctly scheduled in timekeeping systems ahead of each event/day-work.
• Assist in the entry and processing of timecards at the close of the pay-period, including drafting and tracking the completion of payroll discrepancy/missed-punch forms
• Monitor time and attendance for employees, prepare disciplinary forms for managers and track the completion and return of documents. Present weekly report of status.
• Maintains both digital and paper employee files.
• Assist in all new employee onboarding paperwork completion, including I-9, handbook, policies and job description.
• Event Duty: Assist in employee check-in.
• Maintains up to date knowledge on using MYPAY, MYACCESS and ABI
• Assists management with clerical tasks in relation to human resources including filing, data entry, record review, badge printing and maintenance, etc.
• Assist the HR managers with hiring, training, and onboarding new employees.
• Greets clients and employees; answers inquiries or directs and escalated questions/concerns when necessary.
• Maintains office memos and informational postings.
• Operates technology, systems and software such as voicemail systems, copy/scanners, computers, email communication and MS Office.

Skills

Administrative experience

Microsoft Office

Outlook

Word

PowerPoint

Excel

Interpersonal skills

Communication skills

Attention to detail

Tools

MYPAY

MYACCESS

ABI

Job description

Aramark is seeking a Concessions Staffing Coordinator to support management with administrative tasks, including data entry, filing and basic HR functions. You will interact with employees, managers and visitors professionally, applying scheduling, timekeeping, and onboarding processes as needed.

You will help ensure compliance with payroll timing, maintain employee files, assist in onboarding, and support HR with hiring, training and check-ins.