Senior Administrative & Payroll/Billing Coordinator

American Landscape; Menomonee Falls (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

American Landscape in Menomonee Falls, WI seeks a Senior Administrative Assistant to support payroll, billing, data entry, and service partner coordination for the Snow & Ice Management Division. This role assists the Executive of Strategic Business Development, ensuring accurate records, timely communication, and organized operations outside the local service area.

The position emphasizes detail-oriented administrative work, with responsibilities spanning client records, contracts, invoicing,

Qualifications

• Strong administrative, clerical, office support, or coordination experience.
• Excellent verbal and written communication skills.
• Strong data entry, typing, proofreading, and recordkeeping skills.
• Proficiency with Microsoft Office, especially Excel, Outlook, and Word.
• Ability to learn and use company software, spreadsheets, and operational systems.
• 4 Year College Degree preferred but not required.

Responsibilities

• Enter and maintain accurate service partner time, service records, task logs, and supporting documentation.
• Help ensure service partners are paid correctly and on time by accurately posting time worked and services performed.
• Assist with snow billing by organizing, reviewing, formatting, and submitting billing information according to company and division procedures.
• Maintain accurate client, job, service partner, and service records in company software and spreadsheets.
• Track job proposals, job tickets, job packets, purchase orders, and related documentation.
• Maintain spreadsheets and reports related to divisional performance, seasonal metrics, equipment, materials, and service partner activity.
• Review records for accuracy and follow up to correct missing or incomplete information.

Skills

Administrative experience

Communication skills

Data entry

Microsoft Office

Education

4 Year College Degree preferred

Tools

Excel

Outlook

Word

Job description

American Landscape in Menomonee Falls, WI seeks a Senior Administrative Assistant to support payroll, billing, data entry, and service partner coordination for the Snow & Ice Management Division. This role assists the Executive of Strategic Business Development, ensuring accurate records, timely communication, and organized operations outside the local service area.

The position emphasizes detail-oriented administrative work, with responsibilities spanning client records, contracts, invoicing,