Senior Accounting Analyst

Schmalz Custom Landscaping; Appleton (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

Schmalz Custom Landscaping, Inc. is seeking a detail-oriented Senior Accounting Analyst in Appleton, WI to support accounting, financial reporting, job costing, payroll, benefits, corporate card review, inventory, and operational finance.

This hands-on role covers AP, GL reconciliations, cost analysis, payroll support, and inventory management, with collaboration across CFO and operations teams. The candidate should be able to investigate discrepancies and drive process improvements across

Qualifications

• Bachelor’s degree in accounting, finance, or related field preferred.
• Three or more years of progressive accounting or financial analysis experience.
• Experience with month-end close, reconciliations, and journal entries.
• Experience with cost analysis, job costing, inventory, or operational finance preferred.
• Proficiency in Excel; QuickBooks Desktop experience is helpful.

Responsibilities

• Process, code, review, and route vendor invoices.
• Match invoices to purchase orders and supporting documentation.
• Review invoices for proper vendor, account, division, job, department, and tax classification.
• Research and resolve invoice discrepancies and payment issues.
• Prepare payment runs and maintain vendor records.
• Provide backup for accounts receivable and other accounting functions.
• Help improve accounts payable procedures and internal controls.
• Prepare and post journal entries and reconcile accounts.
• Support monthly, quarterly, and year-end close.

Skills

Accounts payable

General ledger

Variance analysis

Financial reporting

Payroll support

Education

Bachelor’s degree in accounting or finance

Tools

Excel

QuickBooks Desktop Enterprise

Job description

Schmalz Custom Landscaping, Inc. is seeking a detail-oriented Senior Accounting Analyst to support accounting, financial reporting, job costing, payroll, benefits, corporate card review, inventory, and operational finance.

This is a hands-on senior accounting role involving accounts payable, general ledger accounting, reconciliations, financial reporting, cost analysis, payroll and benefits support, job costing, inventory, and process improvement. The successful candidate will work independently, investigate discrepancies, identify trends, and help management understand the financial performance of the company’s operating divisions.

The Senior Accounting Analyst will work closely with the Chief Financial Officer, accounting team, operations, purchasing, project management, managers, employees, and vendors.

Primary ResponsibilitiesAccounts Payable and Administrative Accounting

SENIOR ACCOUNTING ANALYST

Schmalz Custom Landscaping, Inc.

Location: Appleton, Wisconsin

Reports To: Chief Financial Officer

Status: Full-Time

Position Summary

Schmalz Custom Landscaping, Inc. is seeking a detail-oriented Senior Accounting Analyst to support accounting, financial reporting, job costing, payroll, benefits, corporate card review, inventory, and operational finance.

This is a hands-on senior accounting role involving accounts payable, general ledger accounting, reconciliations, financial reporting, cost analysis, payroll and benefits support, job costing, inventory, and process improvement. The successful candidate will work independently, investigate discrepancies, identify trends, and help management understand the financial performance of the company’s operating divisions.

The Senior Accounting Analyst will work closely with the Chief Financial Officer, accounting team, operations, purchasing, project management, managers, employees, and vendors.

Primary Responsibilities

• Process, code, review, and route vendor invoices.
• Match invoices to purchase orders, receiving records, approvals, and supporting documentation when applicable.
• Review invoices for proper vendor, account, division, job, department, and tax classification.
• Research and resolve invoice discrepancies, missing approvals, duplicate invoices, vendor questions, and payment issues.
• Review vendor statements and maintain accurate vendor records.
• Prepare payment runs according to established procedures and deadlines.
• Provide backup support for accounts receivable and other administrative accounting functions.
• Help improve accounts payable procedures and internal controls.

General Accounting and Financial Reporting

• Prepare and post journal entries with supporting documentation.
• Reconcile general ledger, balance sheet, bank, credit card, loan, and intercompany accounts.
• Support monthly, quarterly, and year-end close procedures.
• Review transactions for accuracy and proper account, division, and job classification.
• Maintain schedules for fixed assets, prepaid expenses, accrued expenses, and other balance sheet accounts.
• Assist with monthly financial statements and internal management reports.
• Compare actual results to budgets, forecasts, and prior periods.
• Perform variance analysis and research revenue, expense, labor, material, and gross-margin variances.
• Identify accounting issues and recommend corrections or process improvements.
• Assist with audit requests, tax preparation, compliance requirements, and external reporting.

Payroll, Benefits, Commissions, and Timekeeping Support

• Provide backup support for payroll-related accounting and administrative tasks.
• Assist with payroll deductions, employee changes, reconciliations, and reporting.
• Support employee benefits and open enrollment activities as needed.
• Assist with commission calculations, schedules, reconciliations, and reporting.
• Perform basic timekeeping data entry and review.
• Help identify missing or unusual timekeeping information.
• Maintain confidentiality when handling payroll, compensation, benefits, employee, and commission information.

Corporate Card and Expense Review

• Review corporate card transactions for proper documentation, business purpose, and coding.
• Follow up on missing receipts, incomplete descriptions, unusual transactions, and policy exceptions.
• Assist with corporate card reconciliations and monthly close procedures.
• Communicate with cardholders and managers to resolve questions.
• Identify recurring issues and recommend process improvements.

Job Costing, Inventory, and Operational Finance

• Review job costs for proper labor, material, equipment, subcontractor, and overhead allocation.
• Analyze costs by division, job, department, service line, or operating activity.
• Investigate job-cost variances, unusual costs, margin changes, and coding issues.
• Work with operations, purchasing, and project management to resolve discrepancies.
• Assist with inventory reconciliations, costing analysis, adjustments, and physical inventory procedures.
• Review inventory activity for accuracy, completeness, classification, and valuation issues.
• Assist with sales tax reporting, audits, tax preparation, budgeting, forecasting, and special projects.
• Help management understand financial results and operational trends.
• Document and improve accounting procedures, reporting processes, and internal controls.

Process Improvement and Team Support

• Identify opportunities to improve accounting workflows, reporting accuracy, efficiency, and controls.
• Maintain accounting procedures, checklists, schedules, and supporting documentation.
• Assist with training and reviewing the work of other accounting team members as needed.
• Serve as a resource for questions involving coding, reconciliations, job costing, corporate cards, accounts payable, and accounting procedures.
• Support the Chief Financial Officer with analysis, reporting, research, and special projects.
• Take ownership of assigned responsibilities and follow issues through resolution.
• Perform other accounting and financial responsibilities as assigned.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field preferred.
• Relevant accounting experience may be considered in place of formal education.
• Three or more years of progressive accounting, financial analysis, general ledger, accounts payable, job-costing, or related experience preferred.
• Experience with month-end close, account reconciliations, journal entries, financial reporting, and variance analysis.
• Experience processing invoices and maintaining vendor records.
• Working knowledge of general ledger accounting and financial statements.
• Experience with cost analysis, job costing, inventory, budgeting, forecasting, or operational financial reporting preferred.
• Experience supporting payroll, benefits, commissions, timekeeping, or employee-related accounting preferred.
• Proficiency in Microsoft Excel.
• Experience with QuickBooks Desktop Enterprise or a similar accounting system is helpful.
• Experience reviewing corporate card transactions or employee expenses is helpful.
• Experience in construction, landscaping, agriculture, retail, service businesses, or another project-based industry is helpful but not required.
• Ability to work independently, exercise sound judgment, and manage recurring deadlines.
• Ability to maintain confidentiality.

Skills and Attributes

• Strong attention to detail and commitment to accuracy.
• Dependable follow-through with accounts payable, payroll, reconciliation, close, reporting, and accounting deadlines.
• Ability to organize, analyze, reconcile, and explain financial information.
• Willingness to investigate discrepancies through resolution.
• Strong analytical and variance-analysis skills.
• Ability to identify trends, unusual activity, control weaknesses, and opportunities for improvement.
• Ability to manage multiple priorities and shift between transaction processing, analysis, administrative support, and special projects.
• Clear written and verbal communication skills.
• Ability to work cooperatively with vendors, managers, operations personnel, employees, cardholders, and the accounting team.
• Sound judgment when handling confidential information.
• Dependable, professional, flexible, and willing to support the accounting team where needed.
• Ability to explain accounting information in a practical and understandable manner.
• Willingness to recommend and help implement improvements.

About Schmalz Custom Landscaping, Inc.

Schmalz Custom Landscaping, Inc. is a growing, diversified organization serving customers throughout Wisconsin. Our operations include landscape construction, commercial and residential maintenance, lawn care, snow and ice management, retail garden center operations, orchard and agritourism activities, and other related services.

Schmalz Custom Landscaping, Inc. is an equal opportunity employer.