Senior Administrative Operations Specialist

American Medical Association; Chicago (IL); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Incentive plan

Job summary

American Medical Association in Chicago, IL, seeks a Senior Staff Assistant II for a hybrid role on the Physician Satisfaction team. The role supports PS2 operations, contract administration, and vendor payments, with 3 days in the office weekly.

Responsibilities include onboarding, calendar management, expense reports via Concur, travel coordination, and Asana project coordination to meet departmental goals.

Qualifications

• Strong interpersonal and communication skills.
• Demonstrated ability to manage time and multitask.
• Attention to detail and ability to work under tight deadlines.
• Proficiency with business writing and administrative systems.

Responsibilities

• Coordinate CAC PS2 operations and vendor/contractor payments.
• Support budget tracking, financial analysis, and planning for PS2.
• Assist with onboarding, space planning, and administrative guides.
• Prepare expense reports, coordinate travel, and schedule meetings.

Education

High school graduate

Associate's degree

Bachelor's degree

Tools

Asana

Job description

American Medical Association in Chicago, IL, seeks a Senior Staff Assistant II for a hybrid role on the Physician Satisfaction team. The role supports PS2 operations, contract administration, and vendor payments, with 3 days in the office weekly.

Responsibilities include onboarding, calendar management, expense reports via Concur, travel coordination, and Asana project coordination to meet departmental goals.