Senior Administrative & Operations Manager

University of Utah; Salt Lake City (UT); On-site; USD 32,000 - 38,000; Full time

Job summary

University of Utah is seeking an Administrative Manager to oversee general office operations, coordinating daily activities, facilities, and vendor relationships, while supporting executives and management on logistics and culture initiatives. The role involves face-of-the-office duties, meeting scheduling, budget handling, and potential accounting support.

A bachelor's degree (or equivalent) plus extensive related experience is required, with a possible progression to senior office

Qualifications

• Requires bachelor's (or equivalency) + 8 years or master's (or equivalency) + 6 years of directly related work experience.
• Equivalency statement: 1 year of higher education can be substituted for 1 year of directly related work experience.
• Department may hire employee at one of the following job levels: Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Responsibilities

• Oversee general office operations as described.
• Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
• Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
• Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
• Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
• Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
• May be responsible for managing office budget and contract/price negotiations with vendors.
• May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
• Recognized as subject matter expert and advanced individual contributor professional.
• Requires specialized skill set.
• Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
• Advanced-Level position in the General Professional track.

Skills

Office administration

Budget management

Vendor negotiations

Education

Bachelor's degree + 8 years or Master's degree + 6 years

Job description

University of Utah is seeking an Administrative Manager to oversee general office operations, coordinating daily activities, facilities, and vendor relationships, while supporting executives and management on logistics and culture initiatives. The role involves face-of-the-office duties, meeting scheduling, budget handling, and potential accounting support.

A bachelor's degree (or equivalent) plus extensive related experience is required, with a possible progression to senior office