Senior Administrative & Operations Lead

EVStudio; Denver (CO); Híbrido; USD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Vision insurance

Life insurance

PTO 15 days

401k match

Volunteer Time Off

Descripción de la vacante

EVstudio in Denver seeks an experienced Office Manager to streamline daily operations across office needs, accounts receivable, contracts, and facilities. You will support onboarding, meetings, and events while maintaining calendars and vendor relations.

Responsibilities include vendor coordination, fleet upkeep, and contract administration, with a focus on organization and communication to support a collaborative design culture.

Formación

• Typically, 5+ years of experience in office management or a senior administrative role.
• Experience supporting accounts receivable, including invoice tracking and client follow-up.
• Experience coordinating contracts, maintaining records, and tracking signatures and deadlines.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Excellent communication and relationship-building skills with clients, employees, vendors, and leadership.
• Proficiency in Microsoft Office; Excel and Outlook emphasized; Deltek Vantagepoint is a plus.

Responsabilidades

• Coordinate daily office needs, including supplies, equipment, vendors, and maintenance.
• Support onboarding, meetings, and office events; manage calendars and mail.
• Monitor outstanding invoices and collaborate with accounting on collections.
• Prepare, route, and track client agreements and related documents.
• Maintain records for company vehicles and coordinate fleet services.

Conocimientos

Office management

Accounts receivable

Contract administration

Communication

Organization

Vendor relations

Educación

Bachelor's degree preferred

Herramientas

Excel

Outlook

Deltek Vantagepoint

Descripción del empleo

EVstudio in Denver seeks an experienced Office Manager to streamline daily operations across office needs, accounts receivable, contracts, and facilities. You will support onboarding, meetings, and events while maintaining calendars and vendor relations.

Responsibilities include vendor coordination, fleet upkeep, and contract administration, with a focus on organization and communication to support a collaborative design culture.