Administrative Operations Lead

EVStudio; United States; Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance with HSA

Dental insurance

Vision insurance

401k match

Paid time off

Volunteer Time Off

Roth 401K option

Flexible hours

Hybrid work capacity

Company ski day

Job summary

EVstudio in Denver, CO, is seeking an experienced Office Manager who can coordinate daily operations, manage facilities, and support a range of administrative functions across multiple offices. The role includes handling vendor relations, accounts receivable, contracts, and fleet records, with a hybrid work option and competitive benefits.

Ideal candidates bring 5+ years of senior administrative experience, superb organization, and strong communication skills to help the team stay efficient and

Qualifications

• Typically 5 years of experience in office management or a senior administrative role.
• Experience supporting accounts receivable including invoice tracking and coordination with accounting.
• Experience coordinating contracts, maintaining records, tracking signatures, deadlines, and required documentation.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities and follow tasks through to completion.
• Excellent communication and relationship-building skills with clients, employees, vendors, and leadership.

Responsibilities

• Coordinate daily office needs including supplies, equipment, vendors, and facility maintenance.
• Support onboarding, workspace setup, meetings, and office events.
• Manage incoming mail, deliveries, shared calendars, and conference room scheduling.
• Maintain vendor contacts, service agreements, and office records.
• Coordinate building access and communication with property management.
• Coordinate maintenance, repairs, and upkeep for office locations and properties.
• Track lease dates, renewal deadlines, and facility obligations for leadership.
• Schedule recurring services including cleaning, landscaping, snow removal, and HVAC maintenance.
• Obtain vendor quotes, coordinate approvals, and track repairs and improvements to completion.
• Maintain property records, service agreements, warranties, and maintenance schedules.
• Accounts Receivable: monitor outstanding invoices and follow up with clients.
• Work with accounting and project managers to resolve billing questions and overdue balances.
• Coordinate contracts, amendments, and filing; ensure complete information in company systems.
• Fleet Management: maintain vehicle records, registrations, insurance, and maintenance schedules.

Skills

Office Mgmt

Accounts Receivable

Contract Administration

Vendor Management

Property Management

Communication

Education

5+ years of experience (not a degree)

Tools

Microsoft Office

Excel

Outlook

Deltek Vantagepoint

Job description

EVstudio in Denver, CO, is seeking an experienced Office Manager who can coordinate daily operations, manage facilities, and support a range of administrative functions across multiple offices. The role includes handling vendor relations, accounts receivable, contracts, and fleet records, with a hybrid work option and competitive benefits.

Ideal candidates bring 5+ years of senior administrative experience, superb organization, and strong communication skills to help the team stay efficient and