Senior Administrative & Operations Coordinator

Stanford University; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford University is seeking an Administrative Associate III to provide high-level administrative and operational support within the Sean N. Parker Center for Allergy and Asthma Research.

The role requires independent judgment and discretion while potentially guiding other administrative staff or students. The successful candidate will handle multiple priorities and ensure smooth daily operations for the center and department.

Responsibilities

• Act on behalf of the supervisor in establishing priorities and resolving administrative problems.
• Schedule and coordinate complex conferences and events, including vendors, materials, logistics, and budget management.
• Prepare documents and correspondence; edit, fact-check, and ensure content accuracy for unit documents and reports.
• Plan calendars with limited input, resolve conflicts, and arrange travel per policies.
• Oversee and process a variety of financial transactions; monitor budgets; resolve discrepancies; assist with equipment requests and vendor selection.
• May lead staff or supervise day-to-day work of students or temporary workers.
• Other duties may be assigned.

Job description

Stanford University is seeking an Administrative Associate III to provide high-level administrative and operational support within the Sean N. Parker Center for Allergy and Asthma Research.

The role requires independent judgment and discretion while potentially guiding other administrative staff or students. The successful candidate will handle multiple priorities and ensure smooth daily operations for the center and department.