Senior Administrative & Operations Assistant

UT Southwestern Medical Center; Dallas (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare benefits

PTO and paid holidays

On-site childcare

Job summary

UT Southwestern Medical Center is seeking an Administrative/Clerical professional to assist with moderately complex departmental operations in Dallas, Texas. The role supports planning travel, expense processing, meetings, and general office administration.

Responsibilities include preparing reports, coordinating with vendors, and ensuring compliance with institutional policies. Strong organizational skills and attention to detail are essential for success in this position.

Qualifications

• High School graduate or equivalent.
• 4 years related work experience or may consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Education

High School Graduate or equivalent

Job description

UT Southwestern Medical Center is seeking an Administrative/Clerical professional to assist with moderately complex departmental operations in Dallas, Texas. The role supports planning travel, expense processing, meetings, and general office administration.

Responsibilities include preparing reports, coordinating with vendors, and ensuring compliance with institutional policies. Strong organizational skills and attention to detail are essential for success in this position.