Administrative Associate: Operations & Staffing Lead

UT Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

UT Southwestern Medical Center in Dallas, TX, is seeking an Administrative Associate to assist with management of department administrative functions. You will work closely with leadership to ensure efficient operations, budget oversight, and recruitment coordination.

The role requires a High School Diploma and 4 years related experience, with potential consideration for higher education in lieu of minimum requirements. Strong communication, organization, and confidentiality are essential.

Qualifications

• Education High School Diploma
• Experience 4 years related work experience May consider higher education completed in lieu of minimum requirements.

Responsibilities

• Relieves supervisor of administrative duties, understanding unit policies and procedures.
• Monitors and maintains unit's budget; prepares budget reports and supports annual budget process.
• Coordinates recruitment for division; initiates appointment, termination, and salary/title changes.
• Coordinates supervisor's schedule; makes travel arrangements and prepares meeting itineraries.
• Coordinates scheduling and use of department/division facilities and assets; maintains space records.
• Provides support for special projects, including preparation of materials for courses, meetings, and conferences.

Skills

Communication skills

Attention to detail

Administrative support

Education

High School Diploma

Job description

UT Southwestern Medical Center in Dallas, TX, is seeking an Administrative Associate to assist with management of department administrative functions. You will work closely with leadership to ensure efficient operations, budget oversight, and recruitment coordination.

The role requires a High School Diploma and 4 years related experience, with potential consideration for higher education in lieu of minimum requirements. Strong communication, organization, and confidentiality are essential.