Part-Time Administrative Assistant & Front Desk Support

Young World Physical Education; Amarillo (TX); On-site; USD 26,000 - 32,000; Part time

Job summary

Texas ESC Region 16 in Amarillo, TX, is seeking a Part-Time Employee Experience Substitute to provide front-desk and administrative support. The role includes greeting visitors, handling calls, filing, data entry, and coordinating mail and onboarding tasks, with a focus on keeping operations smooth for staff and students.

The ideal candidate holds a high school diploma or GED, has two years of related experience, and is proficient in Microsoft Office.

Qualifications

• High School diploma or GED required.
• Two years job-related experience required.
• Proficiency in Microsoft Office Suite, spelling, punctuation, and grammar.
• Skilled in general office procedures including answering telephone, filing, data entry, and maintaining an organized workspace.

Responsibilities

• Provides front-desk and reception coverage on an as-needed/substitute basis when primary staff are absent, including routing calls, greeting visitors, and directing deliveries.
• Performs related reception duties during coverage periods, such as managing Lost and Found entries, basic mailroom tasks, and postage/cash box support.
• Performs general Administrative Assistant duties, including the handling of correspondence, answering telephones, accurately recording messages and service requests, and filing material in a retrievable system.
• Prepares correspondence, reports, required forms, registrations, copying, printing, and mailings.
• Assists in the completion of projects including binding, collating, addressing, and distributing final projects and reports.
• Maintains files and records as assigned.
• Proofreads communications for content, style, grammar, and spelling errors.
• Conducts full New Hire Orientation and provides complete onboarding support when the Onboarding and Talent Development Specialist is absent.
• Provides clerical HR support as directed, such as file conversions, faxes, and routine organizational chart or system updates.
• Maintains professional relationships with clients and vendors.
• Assists other Administrative Assistants as needed.
• Maintains a functioning cell phone and is accessible through this phone as deemed appropriate by the service area director.
• Reports for work ready to perform responsibilities.
• Performs duties that directly and/or indirectly impact student performance in Region 16.
• Maintains a professional level of confidentiality regarding all ESC matters.
• Supports the mission, goals, and objectives of the ESC strategic plan.
• Upholds and adheres to safety rules and policies of the ESC safety program.
• Performs professional responsibilities as required by ESC policies, processes, and procedures.
• Manages time, calendar, and job responsibilities to meet deadlines.
• Meets proficiency levels of required technology skills as outlined by the supervisor.
• Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
• Performs other duties as assigned.

Skills

Two years experience

Microsoft Office

Spelling & grammar

Office procedures

Customer service

Team player

Multitasking

Professional image

Education

High School diploma or GED

Job description

Texas ESC Region 16 in Amarillo, TX, is seeking a Part-Time Employee Experience Substitute to provide front-desk and administrative support. The role includes greeting visitors, handling calls, filing, data entry, and coordinating mail and onboarding tasks, with a focus on keeping operations smooth for staff and students.

The ideal candidate holds a high school diploma or GED, has two years of related experience, and is proficient in Microsoft Office.