Senior Administrative & Meetings Coordinator

783 Technology Trends Group, LLC; New York (NY); Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Matching

Paid Time Off

Job summary

Chickasaw Nation Industries, Inc. (CNI) seeks an Administrative Support III to provide office-based clerical and coordination support for the FAA.

Responsibilities include front office duties, phone handling, calendar updates, meeting support, travel arrangements, and document preparation in FAA formats. The role requires strong organizational, analytical, and communication skills, with experience in coordinating with executives and staff at multiple levels.

Qualifications

• Must be able to obtain and maintain required customer clearance for access to systems, facilities, equipment.
• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
• Superior time management and follow-up skills.
• Excellent interpersonal communication skills, with ability to convey complex information clearly to staff at various levels.
• Must be detail-oriented and proactive with minimal supervision.

Responsibilities

• Provide daily front office support: updating calendars, booking conference rooms, scheduling meetings.
• Answer phones, direct calls and messages, coordinate with public inquiries.
• Support meetings (Teams/Zoom); record minutes and action items; brief executives.
• Draft and track correspondence; adhere to FAA formatting and grammar guides.
• Schedule travel for executives using government software; update SharePoint sites and forms.
• Assist with timesheet review and CASTLE timekeeping; provide backup support for other admins.

Skills

Organizational skills

Analytical skills

Time management

Interpersonal communication

Detail-oriented

Education

High School diploma or GED with 6+ years experience

Bachelor's degree with 4+ years experience

Associate's degree with 5+ years experience

Job description

Chickasaw Nation Industries, Inc. (CNI) seeks an Administrative Support III to provide office-based clerical and coordination support for the FAA.

Responsibilities include front office duties, phone handling, calendar updates, meeting support, travel arrangements, and document preparation in FAA formats. The role requires strong organizational, analytical, and communication skills, with experience in coordinating with executives and staff at multiple levels.