Administrative Support III

Washington Business Dynamics; United States; Remote; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical - Dental - Vision

Company Life Insurance

Short-Term and Long-Term Disability

401(K) Immediate Vesting

Professional Development Assistance

Legal Aid Assistance Program

Family Planning / Fertility Assistance

Personal Time Off

Observance of Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. supports the Federal Aviation Administration (FAA) by providing administrative services, including desk staffing, data entry, and coordinating tasks.

The role focuses on front office operations, scheduling, correspondence, and meeting support, with required clearance for access to systems and facilities. Working knowledge of SharePoint and government travel tools is needed.

Qualifications

• Must obtain and maintain customer clearance for access to systems/facilities.
• Superior organizational and analytical skills with attention to accuracy and detail.
• Excellent time management and follow-up capabilities.
• Clear communication with staff at various levels.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide daily front office support, update calendars, book conference rooms, schedule meetings.
• Answer office phones, route calls and messages as required.
• Support meetings (Teams/Zoom); record, submit minutes and provide briefings to executives.
• Draft and track correspondence and memoranda for FAA.
• Follow FAA formatting and grammar standards for correspondence.
• Schedule travel for executives using Government software (E2).
• Update branch SharePoint sites with news and data; use forms in workflow processes.
• Assist with timesheet review for Branch Manager approval using CASTLE.
• Provide backup support for other admins as needed.

Skills

Organizational skills

Analytical skills

Time management

Communication skills

Detail oriented

Education

High school diploma / GED, 6 years experience

Bachelor's degree, 4 years experience

Associate's degree, 5 years experience

Tools

SharePoint

Teams/Zoom

CASTLE time keeping

Job description

The Administrative Support III position provides administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business ( Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation ) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act .

ESSENTIAL REQUIREMENTS

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
• Superior time management and follow-up skills.
• Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
• Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.

KEY DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties.
• Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required.
• Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives.
• Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
• Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence.
• Schedules and arranges travel for executives using Government software (E2).
• Updates branch SharePoint sites with news, documents and current data. Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes.
• Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software.
• Provides backup support for other admins as needed.

EDUCATION / EXPERIENCE

High School diploma or General Education degree (GED) and a minimum of six (6) years of relevant experience; or Bachelor's degree with four (4) years of relevant experience; or Associate's degree with five (5) years of relevant experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

EOE including Disability/Vet

The estimated pay range for this role is $18 to $23, with the final offer contingent on location, skillset, and experience.

• Medical - Dental - Vision
• Company Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(K) Immediate Vesting
• Professional Development Assistance
• Legal Aid Assistance Program
• Family Planning / Fertility Assistance
• Personal Time Off
• Observance of Federal Holidays