Senior Administrative Support Specialist

Washington Business Dynamics, LLC; United States; Remote; USD 25,000 - 32,000; Full time

Benefits offered by this job

Medical - Dental - Vision

Company Life Insurance

Short-Term and Long-Term Disability

401(K) Immediate Vesting

Professional Development Assistance

Legal Aid Assistance Program

Family Planning / Fertility Assistance

Personal Time Off

Observance of Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. supports the Federal Aviation Administration (FAA) by providing administrative services, including desk staffing, data entry, and coordinating tasks.

The role focuses on front office operations, scheduling, correspondence, and meeting support, with required clearance for access to systems and facilities. Working knowledge of SharePoint and government travel tools is needed.

Qualifications

• Must obtain and maintain customer clearance for access to systems/facilities.
• Superior organizational and analytical skills with attention to accuracy and detail.
• Excellent time management and follow-up capabilities.
• Clear communication with staff at various levels.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide daily front office support, update calendars, book conference rooms, schedule meetings.
• Answer office phones, route calls and messages as required.
• Support meetings (Teams/Zoom); record, submit minutes and provide briefings to executives.
• Draft and track correspondence and memoranda for FAA.
• Follow FAA formatting and grammar standards for correspondence.
• Schedule travel for executives using Government software (E2).
• Update branch SharePoint sites with news and data; use forms in workflow processes.
• Assist with timesheet review for Branch Manager approval using CASTLE.
• Provide backup support for other admins as needed.

Skills

Organizational skills

Analytical skills

Time management

Communication skills

Detail oriented

Education

High school diploma / GED, 6 years experience

Bachelor's degree, 4 years experience

Associate's degree, 5 years experience

Tools

SharePoint

Teams/Zoom

CASTLE time keeping

Job description

Chickasaw Nation Industries, Inc. supports the Federal Aviation Administration (FAA) by providing administrative services, including desk staffing, data entry, and coordinating tasks.

The role focuses on front office operations, scheduling, correspondence, and meeting support, with required clearance for access to systems and facilities. Working knowledge of SharePoint and government travel tools is needed.