Senior Administrative Manager — Operations & Budget Control

University of Florida Jacksonville Physicians, Inc.; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

University of Florida Jacksonville Physicians, Inc. is seeking an experienced administrative supervisor to oversee day-to-day support for the department and coordinate liaison between faculty, physicians, and staff.

Under leadership direction, you will manage budgets, purchasing, and payroll-related processes, develop office procedures, and ensure compliance with policies and regulations. This role also supports executive leadership and drives process improvements within a medical department.

Qualifications

• 3 years managerial or administrative experience required.
• Associate degree in Office Administration or Management preferred.

Responsibilities

• Provide administrative support to the department with regard to operational and financial management.
• Performs all other duties as assigned by management within job scope.
• Provides supervision to clerical, customer service and clinical support staff including organizing work assignments, counseling, problem-solving, ensuring excellent customer service, scheduling, and productivity monitoring, evaluating performance, implementing performance improvement projects, and maintaining payroll functions.
• Prepare and process Physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure compliance with administration office.
• Maintains appropriate records, required documentation, and employee files, including physician credentials and licensure documentation.
• Approve leave requests for staff; ensures travel reimbursement/expenses for faculty are submitted in a timely fashion by support staff.
• Assists chairman and Department Administrator in annual budget preparation.
• Assists with budget data entry, maintenance of expense reports, and completes check requests, etc.
• Authorized to sign financial documents, i.e., check requests, for Chairman up to a maximum amount as decided by Chairman.
• Tracks completions and delinquencies in mandatory training and reports delinquencies to appropriate staff.

Skills

Supervisory experience

Budget management

Administrative coordination

Education

Associate degree in Office Administration or Management

Job description

University of Florida Jacksonville Physicians, Inc. is seeking an experienced administrative supervisor to oversee day-to-day support for the department and coordinate liaison between faculty, physicians, and staff.

Under leadership direction, you will manage budgets, purchasing, and payroll-related processes, develop office procedures, and ensure compliance with policies and regulations. This role also supports executive leadership and drives process improvements within a medical department.