Administrative Manager III | Dept of Surgery Admin| Full Time| Days

University of Florida Jacksonville Physicians, Inc.; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

University of Florida Jacksonville Physicians, Inc. is seeking an experienced administrative supervisor to oversee day-to-day support for the department and coordinate liaison between faculty, physicians, and staff.

Under leadership direction, you will manage budgets, purchasing, and payroll-related processes, develop office procedures, and ensure compliance with policies and regulations. This role also supports executive leadership and drives process improvements within a medical department.

Qualifications

• 3 years managerial or administrative experience required.
• Associate degree in Office Administration or Management preferred.

Responsibilities

• Provide administrative support to the department with regard to operational and financial management.
• Performs all other duties as assigned by management within job scope.
• Provides supervision to clerical, customer service and clinical support staff including organizing work assignments, counseling, problem-solving, ensuring excellent customer service, scheduling, and productivity monitoring, evaluating performance, implementing performance improvement projects, and maintaining payroll functions.
• Prepare and process Physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure compliance with administration office.
• Maintains appropriate records, required documentation, and employee files, including physician credentials and licensure documentation.
• Approve leave requests for staff; ensures travel reimbursement/expenses for faculty are submitted in a timely fashion by support staff.
• Assists chairman and Department Administrator in annual budget preparation.
• Assists with budget data entry, maintenance of expense reports, and completes check requests, etc.
• Authorized to sign financial documents, i.e., check requests, for Chairman up to a maximum amount as decided by Chairman.
• Tracks completions and delinquencies in mandatory training and reports delinquencies to appropriate staff.

Skills

Supervisory experience

Budget management

Administrative coordination

Education

Associate degree in Office Administration or Management

Job description

Overview

Under the direction of the assigned leadership, supervises and coordinates the day-to-day administrative support activities for the Department. Using independent judgment and initiative, acts as liaison between faculty, physicians, departments, etc. Ensures the support staff effectively delivers the required level of service and adheres to all policies, procedures and regulatory requirements. Assists top leadership of the organization in staff capacity by handling a wide variety of situations involving administrative functions of the office. Develops office procedures and policies. Responsible for purchasing and maintaining office supplies and equipment as well as budget expense control.

Overview

Under the direction of the assigned leadership, supervises and coordinates the day-to-day administrative support activities for the Department. Using independent judgment and initiative, acts as liaison between faculty, physicians, departments, etc. Ensures the support staff effectively delivers the required level of service and adheres to all policies, procedures and regulatory requirements. Assists top leadership of the organization in staff capacity by handling a wide variety of situations involving administrative functions of the office. Develops office procedures and policies. Responsible for purchasing and maintaining office supplies and equipment as well as budget expense control.

Responsibilities

• Provide administrative support to the department with regard to operational and financial management.


• Performs all other duties as assigned by management within job scope.


• Provides supervision to the clerical, customer service and clinical support staff including organizing work assignments, counseling, problem-solving, ensuring excellent customer service, scheduling, and productivity monitoring, evaluating performance, implementing performance improvement projects, and maintaining payroll functions.


• Prepare and process Physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure compliance with administration office.


• Maintains appropriate records, required documentation, and employee files, including physician credentials and licensure documentation.


• Approve leave requests for staff; ensures travel reimbursement/expenses for faculty are submitted in a timely fashion by support staff.


• Assists chairman and Department Administrator in annual budget preparation.


• Assists with budget data entry, maintenance of expense reports, and completes check requests, etc.


• Authorized to sign financial documents, i.e., check requests, for Chairman up to a maximum amount as decided by Chairman.


• Tracks completions and delinquencies in mandatory training and reports delinquencies to appropriate staff.

Qualifications

Experience Requirements: 3 years Managerial or Administrative experience required

Education: Associates Office administration or Management preferred. Additional Details: Experience in relevant position may be substituted for education on a year-to-year equivalency basis.

Additional Duties

Additional duties as assigned may vary.

UFJPI is an Equal Opportunity Employer and Drugfree Workplace