Senior Medical Office Secretary – Fast-Paced Support

University of Florida Jacksonville Physicians, Inc.; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

University of Florida Jacksonville Physicians, Inc. seeks a Senior Department Secretary to provide direct support for faculty and management across a large multi-site practice.

The role requires sound judgment, initiative, and strong organizational skills to handle a heavy workload in a fast-paced environment. Responsibilities include calendar coordination, credentialing support for faculty and APPs, preparing presentations, and ensuring smooth communications across sites.

Qualifications

• Medical office or medical facility experience required.
• Relevant experience may substitute education on a year-for-year basis.

Responsibilities

• Organizes and performs all office and administrative clerical functions including facilitating communications within a large multi-site practice.
• Manages division schedules by maintaining calendars for department personnel, organizing meetings, conferences, teleconferences, and travel using Outlook and other tools.
• Assists faculty and APPs with credentialing and license renewals including medical staff recertification and renewals.
• Performs monthly faculty leave audits by comparing requests to calendars and schedules to ensure accurate reporting.
• Handles fiscal tasks such as submitting check requests and processing expenses and payments.
• Provides backup coverage and cross-coverage for other clerical team members.
• Develops and updates PowerPoint presentations, CVs, and scholarly activities for faculty, residents, students, and fellows.
• Posts shift admin and block schedules for faculty, residents, fellows, and PA as necessary.

Skills

Medical office experience

Calendar management

Credentialing support

Communication

Administrative coordination

Education

High school diploma or GED

Associates degree preferred

Tools

Outlook

QGenda

myUFL

Job description

University of Florida Jacksonville Physicians, Inc. seeks a Senior Department Secretary to provide direct support for faculty and management across a large multi-site practice.

The role requires sound judgment, initiative, and strong organizational skills to handle a heavy workload in a fast-paced environment. Responsibilities include calendar coordination, credentialing support for faculty and APPs, preparing presentations, and ensuring smooth communications across sites.