Healthcare Admin & Certification Coordinator

Boston Children’s Hospital; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Boston Children’s Hospital is seeking a Senior Administrative Associate to support the daily operations of the AHA Training Center, ensuring accurate management of certification activities and coordination with clinical staff.

The role oversees secretarial, clerical, and workflow systems, tracks training activity, manages records, budgets, payroll, and events, and provides essential administrative support across departments.

Qualifications

• High School Diploma or GED is required.
• Two years of related administrative experience is required.

Responsibilities

• Lead and direct secretarial, clerical, and administrative support operations for the department.
• Recommend, implement, and maintain internal office systems, procedures, and workflows.
• Manage daily workflows within Cornerstone, the system used to track all AHA training activity.
• Maintain comprehensive records of all individuals who have completed training.
• Issue training materials and oversee scheduling and confirmation of certification dates.
• Run regular reports to monitor compliance, course completion, and certification status.
• Support internal stakeholders—physicians, nurses, and clinical staff—completing AHA certifications.
• Manage and maintain recordkeeping systems containing sensitive administrative and financial data; oversee data entry and reports.
• Monitor and reconcile budget reports and department expenses; assist with budgets and grant applications.
• Oversee daily administrative operations including payroll preparation and compliance reporting.
• Coordinate departmental fellowship/residency programs or training grants and related records.
• Plan logistics for seminars, conferences, and events; track expenses.
• Manage supervisor’s calendar, travel, and related materials.
• Monitor supply inventory and coordinate with support services.
• Prepare, edit, and proofread correspondence and confidential documents.

Education

High School Diploma or GED

Two years of related administrative experience

Job description

Boston Children’s Hospital is seeking a Senior Administrative Associate to support the daily operations of the AHA Training Center, ensuring accurate management of certification activities and coordination with clinical staff.

The role oversees secretarial, clerical, and workflow systems, tracks training activity, manages records, budgets, payroll, and events, and provides essential administrative support across departments.