Senior Administrative Lead: Budget, Grants & Operations

Boston Children’s Hospital; Boston (MA); Híbrido; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Boston Children’s Hospital seeks an experienced administrative professional to lead and direct secretarial, clerical, and administrative support for the department. You will plan schedules to ensure coverage for critical functions and maintain compliant office systems and records.

You will monitor budgets, prepare reports, coordinate fellowships and residency programs, and organize seminars and travel arrangements as needed. Strong data handling and payroll support are essential.

Responsabilidades

• Leads and directs provision of secretarial, clerical, and administrative support services for department/service.
• Plans work schedules to ensure adequate coverage for critical administrative/clerical functions.
• Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures.
• Recommends, implements, and maintains internal office systems and procedures.
• Monitors and maintains department recordkeeping systems, including highly sensitive data.
• Oversees input of information into computer databases and spreadsheets, monitors data validity, and compiles reports.
• Monitors and reconciles budget reports and department expenses, researching errors or discrepancies.
• Prepares information for annual budgets, grant applications, and other complex reports and documents.
• Collects data, performs calculations, creates spreadsheets, graphs, and charts for supervisor review.
• Organizes and maintains daily administrative operations of department.
• Prepares payroll and related records, monitors personnel actions and forms.
• Coordinates administration of departmental fellowship and residency programs, training grants, and related programs.
• Schedules interviews and communicates with applicants to assess status.

Descripción del empleo

Boston Children’s Hospital seeks an experienced administrative professional to lead and direct secretarial, clerical, and administrative support for the department. You will plan schedules to ensure coverage for critical functions and maintain compliant office systems and records.

You will monitor budgets, prepare reports, coordinate fellowships and residency programs, and organize seminars and travel arrangements as needed. Strong data handling and payroll support are essential.