Development Office Administrative & Calendar Specialist

Vestavia Hills; Birmingham (AL); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama at Birmingham seeks an Administrative Associate to support the Office of Advancement and the Executive Directors of Development for Professional Schools and University Schools and Colleges. The role provides comprehensive administrative, operational, and fiscal support, coordinating calendars, meetings, travel, communications, records management, and office operations.

The incumbent will serve as a professional point of contact for internal and external stakeholders,

Qualifications

• Bachelor's degree in a related field and one year of related experience or an equivalent combination.
• Strong administrative and clerical knowledge with office management practices.
• Ability to manage multiple priorities, deadlines, and customer interactions.
• Proficiency in Salesforce/CRM and Microsoft Office Suite.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings and events.
• Draft, format, edit, and prepare correspondence, reports, and materials.
• Create and maintain reports, contact lists, tracking systems, and CRM records.
• Greet colleagues, donors, and visitors professionally and respond to inquiries.

Skills

Organizational skills

Time management

Communication skills

Customer service-minded

Written communication

Verbal communication

Document preparation

Education

Bachelor's degree in related field

Tools

Salesforce/CRM

Microsoft Office Suite

Job description

The University of Alabama at Birmingham seeks an Administrative Associate to support the Office of Advancement and the Executive Directors of Development for Professional Schools and University Schools and Colleges. The role provides comprehensive administrative, operational, and fiscal support, coordinating calendars, meetings, travel, communications, records management, and office operations.

The incumbent will serve as a professional point of contact for internal and external stakeholders,