Executive Administrative Associate – Development Office

Hoover Chamber Of Commerce; Birmingham (AL); On-site; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama at Birmingham seeks an Administrative Associate to join the Office of Advancement. The role provides administrative, operational, and fiscal support by coordinating calendars, meetings, travel, communications, records management, and office operations.

The Administrative Associate will serve as a professional point of contact for internal and external stakeholders, ensuring exceptional customer service, effective communication, and efficient office procedures.

Qualifications

• Bachelor's degree in a related field and one year of related experience required or an equivalent combination.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and CRM systems.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings and events including logistics and minutes.
• Draft, format, edit, and prepare correspondence, reports, and presentations for the Development Office.
• Create and maintain reports, contact lists, tracking systems, and CRM records; ensure data accuracy.

Skills

Calendar management

Communication skills

Organization

Microsoft Office

Salesforce/CRM

Education

Bachelor's degree in a related field

Tools

Salesforce/CRM

Job description

The University of Alabama at Birmingham seeks an Administrative Associate to join the Office of Advancement. The role provides administrative, operational, and fiscal support by coordinating calendars, meetings, travel, communications, records management, and office operations.

The Administrative Associate will serve as a professional point of contact for internal and external stakeholders, ensuring exceptional customer service, effective communication, and efficient office procedures.