Senior Administrative Coordinator: Strategic Office & Budget

Johns Hopkins University; Baltimore (MD); On-site; USD 43,000 - 74,000; Full time

Job summary

Johns Hopkins University seeks a Sr. Administrative Coordinator to provide proactive administrative and project support to senior leaders on the Development team.

The role covers complex calendar management, budget oversight, and coordination of department activities on the Mount Washington Campus. The successful candidate will manage high-level meetings, prepare materials, draft minutes, and help plan special events and conferences, while collaborating across units to ensure efficient office

Qualifications

• High school diploma or equivalent.
• Four years of related experience.
• Education/experience substitutions permitted per JHU policy.

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.

Skills

Calendar management

Budget management

Project coordination

Office administration

Education

High school diploma or GED

Job description

Johns Hopkins University seeks a Sr. Administrative Coordinator to provide proactive administrative and project support to senior leaders on the Development team.

The role covers complex calendar management, budget oversight, and coordination of department activities on the Mount Washington Campus. The successful candidate will manage high-level meetings, prepare materials, draft minutes, and help plan special events and conferences, while collaborating across units to ensure efficient office