Senior Administrative Coordinator - Research Operations

Initial Therapeutics, Inc.; Frederick (MD); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health and Wellness programs

Income Protection

Paid Leave

Retirement

Job summary

Leidos Biomedical Research, Inc. is seeking an Administrative Coordinator III to support the SOM Center within the LASP at Frederick National Laboratory.

This full-time, nonexempt role manages procurement, travel, meeting scheduling, and document control for senior leadership. Requirements include a high school diploma and at least five years in administrative roles, strong MS Office skills, calendar and travel coordination, and ability to obtain a security clearance.

Qualifications

• High school diploma required.
• Minimum of five years of responsible administrative experience.
• Working knowledge of administrative office operations.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams/WebEx).
• Experience coordinating calendars, meetings, and travel for staff.
• Ability to obtain and maintain a security clearance.

Responsibilities

• Coordinate procurement of office materials, equipment, and supplies.
• Prepare and process purchase orders, invoices, and expense documentation.
• Schedule, coordinate, and document meetings and events.
• Manage calendars for senior leadership and ensure efficient time management.
• Prepare international travel arrangements and expense reports.
• Prepare and disseminate administrative reports and correspondence.
• Maintain electronic filing, tracking, and records systems.
• Update organizational charts and departmental records.
• Handle daily correspondence with internal staff and external customers.
• Perform data entry for project and budget tracking.
• Assist with special projects and process improvements.
• Other duties as assigned.

Skills

MS Office Suite (Outlook, Word, Excel,

Calendar management

Travel coordination

Verbal & written communication

Procurement & purchasing

Security clearance eligibility

Meeting coordination

Education

High school diploma

Tools

Costpoint

Corecentric Invoicing System

Job description

Leidos Biomedical Research, Inc. is seeking an Administrative Coordinator III to support the SOM Center within the LASP at Frederick National Laboratory.

This full-time, nonexempt role manages procurement, travel, meeting scheduling, and document control for senior leadership. Requirements include a high school diploma and at least five years in administrative roles, strong MS Office skills, calendar and travel coordination, and ability to obtain a security clearance.