Strategic Administrative Coordinator — Operations & Scheduling

Frederick National Laboratory for Cancer Research; Frederick (MD); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health and Wellness programs

Paid Leave

Retirement

Job summary

The Frederick National Laboratory for Cancer Research is seeking an Administrative Coordinator III to support the SOM Center within the Laboratory Animal Sciences Program. The role involves routine administrative and clerical duties to ensure efficient operations.

Responsibilities include procurement, processing purchase orders and invoices, scheduling meetings and travel, maintaining records, and assisting with special projects as assigned, with a focus on accuracy and timely coordination.

Qualifications

• Proven experience in administrative office operations.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms such as Teams or WebEx.
• Experience coordinating calendars, meetings, travel, and administrative activities for staff.
• Ability to manage multiple priorities, meet deadlines, and maintain high accuracy.

Responsibilities

• Coordinate procurement of office materials, equipment, and supplies.
• Prepare and process purchase orders, invoices, expense requests, and other financial documents.
• Schedule, coordinate, and document meetings, conferences, and departmental events.
• Manage calendars and scheduling for senior-level leadership; ensure efficient time management.
• Organize domestic and international travel arrangements, including itineraries and expense reports.
• Prepare and disseminate administrative reports, documents and correspondence.
• Design and maintain electronic filing, tracking, and record management systems.
• Develop and update departmental organizational charts and administrative records.
• Track and maintain publication records and related documentation.
• Serve as central administrative resource for core inquiries.
• Handle daily correspondence with internal staff and external customers.
• Enter data for project and budget tracking.
• Assist with special projects and process improvements.

Skills

Office administration

MS Office

Calendar management

Data entry

Travel arrangements

Education

High school diploma

Job description

The Frederick National Laboratory for Cancer Research is seeking an Administrative Coordinator III to support the SOM Center within the Laboratory Animal Sciences Program. The role involves routine administrative and clerical duties to ensure efficient operations.

Responsibilities include procurement, processing purchase orders and invoices, scheduling meetings and travel, maintaining records, and assisting with special projects as assigned, with a focus on accuracy and timely coordination.