Administrative Coordinator III

Initial Therapeutics, Inc.; Frederick (MD); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health and Wellness programs

Income Protection

Paid Leave

Retirement

Job summary

Leidos Biomedical Research, Inc. is seeking an Administrative Coordinator III to support the SOM Center within the LASP at Frederick National Laboratory.

This full-time, nonexempt role manages procurement, travel, meeting scheduling, and document control for senior leadership. Requirements include a high school diploma and at least five years in administrative roles, strong MS Office skills, calendar and travel coordination, and ability to obtain a security clearance.

Qualifications

• High school diploma required.
• Minimum of five years of responsible administrative experience.
• Working knowledge of administrative office operations.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams/WebEx).
• Experience coordinating calendars, meetings, and travel for staff.
• Ability to obtain and maintain a security clearance.

Responsibilities

• Coordinate procurement of office materials, equipment, and supplies.
• Prepare and process purchase orders, invoices, and expense documentation.
• Schedule, coordinate, and document meetings and events.
• Manage calendars for senior leadership and ensure efficient time management.
• Prepare international travel arrangements and expense reports.
• Prepare and disseminate administrative reports and correspondence.
• Maintain electronic filing, tracking, and records systems.
• Update organizational charts and departmental records.
• Handle daily correspondence with internal staff and external customers.
• Perform data entry for project and budget tracking.
• Assist with special projects and process improvements.
• Other duties as assigned.

Skills

MS Office Suite (Outlook, Word, Excel,

Calendar management

Travel coordination

Verbal & written communication

Procurement & purchasing

Security clearance eligibility

Meeting coordination

Education

High school diploma

Tools

Costpoint

Corecentric Invoicing System

Job description

Administrative Coordinator III

Job ID: req4654
Employee Type: nonexempt full-time
Division: Laboratory Animal Science Program
Facility: Frederick: Ft Detrick
Location: PO Box B, Frederick, MD 21702 USA

The Frederick National Laboratory is operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

PROGRAM DESCRIPTION

The Laboratory & Animal Sciences Program (LASP) provides exceptional quality animal care and technical support services for laboratory and animal research performed at the National Cancer Institute at the Frederick National Laboratory for Cancer Research. LASP executes this mission by providing a broad spectrum of husbandry, veterinary, state-of-the-art technology, and pre-clinical scientific services. LASP also provides primary support to the NIH Standardized Organoid Modeling (SOM) Initiative to address the need for validated, scalable, and reproducible organoid-based Novel Alternative Methods (NAMs) in biomedical research. Our team provides technical infrastructure, operational integration, and specialized expertise to drive the development and optimization of organoid models of normal (non-cancerous) human tissues derived from a wide range of tissue types and donor sources.

KEY ROLES/RESPONSIBILITIES

The Administrative Coordinator III will be responsible for a variety of routine tasks associated with the general administrative and clerical duties in support of the SOM Center. The Administrative Coordinator III will:

• Coordinate the procurement of office materials, equipment, and supplies.
• Prepare and process purchase orders, invoices, expense requests, and other financial documentation in accordance with company and program policies.
• Schedule, coordinate, and document meetings, conferences, seminars, and other departmental events.
• Manage calendars and scheduling for senior-level leadership, ensuring efficient time management and meeting coordination.
• Prepare and coordinate domestic and international travel arrangements, including expense authorizations, itineraries, and expense reports.
• Prepare and disseminate administrative reports, documents and correspondence.
• Design, implement, and maintain electronic filing, tracking, and record management systems to support departmental operations.
• Develop, update, and maintain departmental organizational charts and administrative records.
• Track and maintain publication records and related documentation.
• Serve as the central administrative resource for core inquiries.
• Be responsible for daily correspondence (telephone, email, etc.) with internal staff and external customers.
• Perform data entry for project and budget tracking.
• Assist with special projects, process improvements, and other administrative initiatives as assigned.
• Other duties as assigned.

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

• Possession of a high school diploma.
• In addition to the education requirement, a minimum of five (5) years of responsible administrative experience.
• Working knowledge of administrative office operations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms such as Microsoft Teams or WebEx.
• Experience coordinating calendars, meetings, travel arrangements, and administrative activities for staff.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail.
• Ability to obtain and maintain a security clearance.

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

• Familiarity with scientific terminology.
• Experience with Costpoint and Corecentric Invoicing System.
• Strong written and verbal communication skills with the ability to interact professionally with individuals at all organizational levels.
• Excellent interpersonal skills.
• Excellent time management and problem solving skills.
• Excellent organization and observation skills.

Commitment to Non-Discrimination All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, color, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here

49,200.00 - 72,439.00 USD

The posted pay range for this job is a general guideline and not a guarantee of compensation or salary. Additional factors considered in extending an offer include, but are not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities as well as internal equity, and alignment with market data.

The salary range posted is a full-time equivalent salary and will vary depending on scheduled hours for part time positions