Senior Administrative Coordinator - Records & Scheduling

City of Laredo; Laredo (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

City of Laredo is seeking a qualified administrative professional to provide clerical support, manage invoices and vendor communications, and assist with records management and filing. The role requires a Bachelor’s degree and significant experience in high-level administrative tasks.

The position involves handling correspondence, customer service, and ensuring confidentiality while coordinating with staff and leadership. On-site work with growth opportunities in a municipal environment.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field.
• At least five years of experience in high level administrative support.

Responsibilities

• Receives and processes invoices; requests quotes from vendors and assists with billing questions.
• Assists with development and implementation of department records management program, including filing and retrieval of materials.
• Maintains inventory of office/janitorial supplies and fire equipment; ensures department personnel have items.
• Prepares and maintains records and files of fire personnel; types memorandums, letters, and reports.
• Screens visitors and telephone calls; routes mail; responds to inquiries.

Skills

Planning

Organization

Time management

Customer service

Communication

Professional image

Education

Bachelor's degree in Business Administration/Public Administration or related field

Tools

ESO Solutions Software

WebEOC

Job description

City of Laredo is seeking a qualified administrative professional to provide clerical support, manage invoices and vendor communications, and assist with records management and filing. The role requires a Bachelor’s degree and significant experience in high-level administrative tasks.

The position involves handling correspondence, customer service, and ensuring confidentiality while coordinating with staff and leadership. On-site work with growth opportunities in a municipal environment.