Executive Administrative Coordinator

GATEWAY COMMUNITY HEALTH CENTER INC; Laredo (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Gateway Community Health Center Inc in Laredo, TX seeks an administrative coordinator to support the COO and department operations. You will prepare, maintain, and distribute reports; handle mail, emails, and inquiries; arrange travel and meetings.

The role requires strong organizational skills, bilingual English/Spanish preferred, and proficiency with Microsoft Office. A bachelor’s degree is preferred, with office experience acceptable in lieu.

Qualifications

• Bachelor’s degree in public administration, finance, accounting, or related field is required.
• College education may be substituted for 3-5 years of assistant experience.
• Proficiency with Microsoft Office (Excel, Word, Publisher, PowerPoint) preferred.
• Bilingual English/Spanish is preferred.

Responsibilities

• Receives, reviews, prioritizes, and distributes interoffice mail, emails, phone messages.
• Interviews, screens, and refers callers; answers inquiries; provides information on Center services and functions.
• Coordinates travel arrangements for COO and others (registration fees, hotel and flights, per diem, travel requisition).
• Transposes and coordinates monthly meetings for Chief Suite staff (Provider Meetings, IT Governance, etc.).
• Prepares standing item reports for meetings.
• Orders, verifies receipt of, and maintains department office equipment and supplies.
• Creates letters, emails, and other materials; prepares final copies of reports and correspondences.
• Assists the COO in completing timecards for their direct reports.
• Participates in Employee Recognition Committee meetings and events.
• Develops, maintains, and updates the department filing system.
• Performs other duties as assigned.

Skills

Independent work

Teamwork

Data analysis

Microsoft Office

Excel

Word

Publisher

PowerPoint

Bilingual English/Spanish

Time management

Organizational skills

Confidentiality

Education

Bachelor’s degree in public administration, finance, accounting, or related field

College education may be substituted for 3-5 years’ experience as an assistant

Job description

Gateway Community Health Center Inc in Laredo, TX seeks an administrative coordinator to support the COO and department operations. You will prepare, maintain, and distribute reports; handle mail, emails, and inquiries; arrange travel and meetings.

The role requires strong organizational skills, bilingual English/Spanish preferred, and proficiency with Microsoft Office. A bachelor’s degree is preferred, with office experience acceptable in lieu.