Facilities Administrative Coordinator

Laramie County; Cheyenne (WY); On-site; USD 38,000 - 52,000; Full time

Job summary

The Building Maintenance Department of Laramie County seeks an administrative professional to support operations, manage work orders, procurement, and records. You will liaise with county departments, vendors, contractors, and the public to keep facilities running smoothly.

Under general supervision, you will use CMMS to track work orders, schedule preventive maintenance, monitor budgets, process invoices, and prepare reports. A high school diploma and clerical experience are required.

Qualifications

• Knowledge of administrative/clerical practices and processes.
• Knowledge of standard office software applications.
• Knowledge of customer service standards and protocol.
• Knowledge of record keeping and basic accounting processes.
• Knowledge of purchasing and procurement procedures.
• Knowledge of inventory control methods.

Responsibilities

• Provides administrative support to the Building Maintenance Manager and maintenance staff.
• Receives, prioritizes, and processes maintenance requests from county departments.
• Creates, updates, and tracks work orders using the department's CMMS.
• Schedules preventive maintenance activities and assists in coordinating daily maintenance operations.
• Maintains records of completed repairs, inspections, maintenance schedules, and equipment history.
• Coordinates appointments and schedules for contractors, vendors, inspectors, and service providers.
• Assists in obtaining quotes, preparing purchase requisitions, and processing purchase orders for maintenance supplies, equipment, and contracted services.
• Monitors departmental budgets by maintaining expenditure records, invoices, and purchasing documentation.
• Processes invoices and verifies work completed prior to payment.
• Maintains inventory records for maintenance supplies, tools, equipment, and custodial materials.

Skills

Administrative support

Customer service

CMMS

Record keeping

Purchasing

Budget monitoring

Vendor coordination

Microsoft Office

Education

High School Diploma or equivalent

Tools

CMMS

Job description

The Building Maintenance Department of Laramie County seeks an administrative professional to support operations, manage work orders, procurement, and records. You will liaise with county departments, vendors, contractors, and the public to keep facilities running smoothly.

Under general supervision, you will use CMMS to track work orders, schedule preventive maintenance, monitor budgets, process invoices, and prepare reports. A high school diploma and clerical experience are required.