Public Works Admin & Records Coordinator

City of Lancaster, Texas; Lancaster (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Lancaster, Texas is seeking an organized Administrative Secretary – Public Works to provide essential administrative and clerical support to the Public Works Department. This role coordinates schedules, meetings, and travel, prepares correspondence and reports, maintains records and databases, and assists with day-to-day operations under the Director of Public Works.

The successful candidate will display discretion, adaptability, and strong customer service when interacting with

Qualifications

• High school diploma or GED required; 1–3 months of related administrative/clerical experience or equivalent preferred.
• Strong organizational skills, attention to detail, and ability to handle confidential information.

Responsibilities

• Manages the supervisor’s calendar and independently schedules appointments and meetings.
• Screens incoming calls, correspondence, and other communications; respond appropriately.
• Prepares memorandums, correspondence, reports, and other administrative documents.
• Maintains confidential records and complex documents with discretion.
• Coordinates programs, meetings, events, and conferences, including facilities, invitations, speakers, catering, and travel arrangements.
• Provides administrative support to the Director of Public Works and department staff.

Skills

Calendar management

Professional communication

Records management

Office administration

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Job description

The City of Lancaster, Texas is seeking an organized Administrative Secretary – Public Works to provide essential administrative and clerical support to the Public Works Department. This role coordinates schedules, meetings, and travel, prepares correspondence and reports, maintains records and databases, and assists with day-to-day operations under the Director of Public Works.

The successful candidate will display discretion, adaptability, and strong customer service when interacting with