Senior Administrative Coordinator, Protocol & Events

Florida International University; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Florida International University seeks a highly organized administrative professional to support the Office of University Protocol, Ceremonies and Events. You will collaborate with the Executive Director to manage daily office operations, budgets, and event logistics, including procurement, invoicing, and travel coordination.

The role involves preparing meeting materials, maintaining calendars, and providing on-site support for ceremonies and special events such as groundbreakings and

Qualifications

• Bachelor's degree and 3 years of office or related experience providing administrative support, or coordinating functions of an office or department; OR 7 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Responsibilities

• Provides comprehensive administrative and operational support for the Office of University Protocol, Ceremonies and Events.
• Manages the Executive Director's calendar, meetings and events; prepares materials and background information for meetings.
• Reconciles invoices and monitors monthly PCard transactions; oversees procurement, inventory and distribution of office supplies.
• Coordinates travel arrangements, expense reports and reimbursements; supports department events and venue setup.

Skills

Administrative support

Office coordination

Budget monitoring

Event coordination

Education

Bachelor's degree

Tools

Total Contract Manager (TCM)

PCard system

Purchase orders (PO) workflow

Job description

Florida International University seeks a highly organized administrative professional to support the Office of University Protocol, Ceremonies and Events. You will collaborate with the Executive Director to manage daily office operations, budgets, and event logistics, including procurement, invoicing, and travel coordination.

The role involves preparing meeting materials, maintaining calendars, and providing on-site support for ceremonies and special events such as groundbreakings and