Administrative Services Coordinator, Medical Education

Florida International University; Miami (FL); On-site; USD 40,000 - 42,000; Full time

Job summary

Florida International University in Miami invites applications for a Coordinator of Administrative Services in the Herbert Wertheim College of Medicine. You will support the Office of Medical Education, coordinate committees, assist in recruiting, onboarding and training Alumni for teaching activities, and help produce annual program outcomes reports.

The position requires a bachelor's degree with 2 years of administrative experience (or equivalent) and offers standard university hours with an

Qualifications

• Bachelor's degree and two years of office or related experience providing administrative support, or six years of experience; or equivalent combination.
• Experience coordinating functions of an office or department is acceptable.
• Ability to assist in recruiting, onboarding and training of Alumni for teaching related activities.

Responsibilities

• Coordinates administrative support in the Office of Medical Education by assisting with tasks across multiple committees.
• Collects and tracks alumni teaching participation data for program evaluation.
• Assists in recruiting, onboarding and training of Alumni for teaching related activities.
• Assists in creating and distributing annual alumni survey and analyzing data, including teaching interests and mentorship availability.
• Assists with preparing annual program outcome reports for Alumni Teaching and Academic Advising, including pulling and organizing referrals, satisfaction, and completion data to support CQI and LCME documentation.
• Develops on-boarding processes and materials for new advisors/coaches in collaboration with the leadership team.
• Organizes events/meetings for advisors including scheduling, agenda, setup and break down.
• Assists with mapping data entry and maintaining advisor roster and any necessary assignment changes.
• Schedules advising and /coaching appointments for students, along with follow ups and documentation of these appointments.
• Develops and maintains records for students excused absences, rescheduling and professionalism concerns.
• Organizes, tracks, completes and maintains advising/coaching files. Coordinates with the Office of Student Affairs (OSA) for the purpose of proper student record keeping and appropriate exchange of information.
• Liaises with the HWCOM Information Technology team on the design, planning, implementation, and troubleshooting of technology used to manage advising processes, including Student Folio.
• Performs essential duties in emergencies (e.g., hurricanes, storms) and/or any other university emergency closing. Is expected to report to work as needed during university emergency closing, given appropriate notification from Department administrator.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Skills

Administrative support

Coordinating

Data tracking

Collaboration

Education

Bachelor's degree

2 years admin experience

Equivalent combination

Tools

Office software

Job description

Florida International University in Miami invites applications for a Coordinator of Administrative Services in the Herbert Wertheim College of Medicine. You will support the Office of Medical Education, coordinate committees, assist in recruiting, onboarding and training Alumni for teaching activities, and help produce annual program outcomes reports.

The position requires a bachelor's degree with 2 years of administrative experience (or equivalent) and offers standard university hours with an