Senior Administrative Coordinator, OB/GYN Scheduling & Operations

Boston Medical Center

Boston (MA)

On-site

USD 33,000 - 46,000

Part time

8 days ago

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Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Discretionary annual bonuses

Merit increases

Flexible Spending Accounts (FSA)

403(b) retirement plan

Paid time off

Career advancement opportunities

Well-being resources

Job summary

Boston Medical Center seeks a BEACON Senior Administrative Coordinator to support a busy ambulatory OB/GYN clinic. You will scrub schedules, coordinate exams, prepare reports, and train schedulers while ensuring regulatory compliance.

The role requires independent judgment, strong communication, and proficient MS Office usage. This part-time position offers weekend-free schedule, competitive compensation, and access to BMCHS benefits, including medical/dental/vision, retirement plans, and

Qualifications

Education: Bachelor's Degree or equivalent experience.
Minimum 3 years in medical or healthcare settings, preferably academic medicine.
Excellent written and verbal communication; professional demeanor.

Responsibilities

Scrub schedules and flag inappropriate bookings; provide feedback to schedulers/managers.
Coordinate with ops manager and medical director on schedules, projects, and trainings.
Maintain closed-loop communication and escalate when needed.
Support GPU GYN scheduling and cover for the GPU procedure scheduler as needed.
Schedule add-ons in GPU and PPU; manage referrals with Abortion Access Coordinator.
Attend operational meetings and maintain charts and logs for patients.
Prepare meeting agendas, distribute materials, and take minutes.
Handle calls professionally and forward messages promptly.