OB/GYN Clinic Scheduling & Admin Lead

Boston Medical Center; Boston (MA); On-site; USD 33,000 - 47,000; Part time

Job summary

Boston Medical Center (BMC) seeks a BEACON Senior Administrative Coordinator to support a large reproductive health service in a busy ambulatory clinic. Responsible for data collection, scheduling gynecology procedures, training schedulers, and preparing documents and slides.

Works autonomously, prioritizes tasks, and ensures regulatory compliance and timely scheduling across sessions. The role requires collaboration with the OPS manager, medical directors, and other clinic staff.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Minimum of 3 years experience in medical or healthcare institutions, ideally in academic medicine.
• Proficiency with Microsoft Office applications and strong written/verbal communication skills.

Responsibilities

• Scrub the schedule and identify inappropriately booked patients; provide feedback to schedulers.
• Communicate regularly with ops manager and medical director on schedules, projects, trainings.
• Provide closed-loop communication and escalate when tasks cannot be completed on time.
• Support GPU GYN procedures scheduling and cover the GPU scheduler during absences.
• Prepare meeting materials, distribute information, and take minutes for meetings.
• Maintain patient charts and data tracking related to medication management and care coordination.

Skills

Independent work

Communication

MS Office

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Access

PowerPoint

Outlook

Job description

Boston Medical Center (BMC) seeks a BEACON Senior Administrative Coordinator to support a large reproductive health service in a busy ambulatory clinic. Responsible for data collection, scheduling gynecology procedures, training schedulers, and preparing documents and slides.

Works autonomously, prioritizes tasks, and ensures regulatory compliance and timely scheduling across sessions. The role requires collaboration with the OPS manager, medical directors, and other clinic staff.