Senior Administrative Coordinator: Lead Operations & Meetings

International Monetary Fund; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

The International Monetary Fund seeks an experienced Administrative Coordinator to lead the administrative work in Division C, supporting five countries and a mix of program/surveillance and EM/LIC/FCS caseloads.

Responsibilities include managing workflows, document preparation, meetings, travel, and mentoring junior staff under the guidance of the Division Chief and Deputy Division Chief.

Qualifications

• High school diploma or equivalent with at least six years of relevant experience (two in a lead role).
• Proficient in Word, Excel, Teams; familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS.
• Strong administrative, organizational, and multitasking abilities; able to train junior staff.

Responsibilities

• Lead the division's administrative processes and ensure deadlines.
• Prepare country-related documents, briefs, and memos with IMF style.
• Organize meetings, events, and logistics; liaise with participants.
• Manage travel arrangements and process expense reports.
• Coach junior staff and support department-wide initiatives.
• Ensure documentation is transmitted to review departments, management, and the Board.

Skills

Organizational skills

Leadership

Communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

PeopleSoft

DARTS

TIMS

Nexus

CRS

Job description

The International Monetary Fund seeks an experienced Administrative Coordinator to lead the administrative work in Division C, supporting five countries and a mix of program/surveillance and EM/LIC/FCS caseloads.

Responsibilities include managing workflows, document preparation, meetings, travel, and mentoring junior staff under the guidance of the Division Chief and Deputy Division Chief.