Administrative Coordinator/Senior Administrative Coordinator - MCDDC

International Monetary Fund; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

The International Monetary Fund seeks an experienced Administrative Coordinator for Division C to lead administrative workflows, manage deadlines, and mentor junior staff in a fast-paced environment. The role focuses on document preparation, travel arrangements, and event coordination.

Based in Washington, DC, the successful candidate will work under the Division Chief and Deputy Division Chief, ensuring adherence to Fund practices and supporting department-wide initiatives as needed.

Qualifications

• High school diploma or equivalent with at least six years of relevant experience (two in a lead capacity).
• Proficiency in Word, Excel, and MS Teams; strong document management.
• Familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS and Fund practices and procedures.
• Ability to lead and mentor junior staff and manage deadlines.

Responsibilities

• Lead the division's administrative processes and manage busy agenda.
• Prepare country documents, briefs, and memos with Fund style.
• Organize meetings, seminars, and conferences; handle logistics.
• Manage travel arrangements and expense reports.
• Provide mentorship to junior staff.
• Support department-wide initiatives when needed.

Skills

Word

Excel

MS Teams

Software proficiency

Education

High school diploma or equivalent

Tools

PeopleSoft

DARTS

TIMS

Nexus

CRS

Fund procedures

Job description

Work for the IMF. Work for the World.

The Middle East and Central Asia Department (MCD) is looking for an experienced and motivated Administrative Coordinator/Senior Administrative Coordinator to lead the administrative and organizational work in Division C.

Division C covers 5 countries (Djibouti, Egypt, Somalia, Sudan, Yemen) which has a mix of program/surveillance and EM/LIC/FCS countries. The Lead Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chief; and will work closely with a shared administrative coordinator.

The responsibilities will include:

• Workflow Management: Lead the seamless flow of administrative processes within the division. Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
• Document Management: Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines. Transmit documents to review Departments, Management, and the Board.
• Meeting and Events: Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
• Logistical Support: Manage travel arrangements for division members. Handle expense reports.
• Coaching Junior Staff: Provide mentorship and guidance to junior staff within the division. Foster a collaborative and supportive work environment.
• Department-Wide Initiatives: Occasionally contribute to and support department-wide initiatives.

Qualifications To thrive in this role:

• Education and Professional Experience: Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience (two of which in a lead capacity) is required.
• Technical Proficiency: Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications. Familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS and Fund practices and procedures.
• Administrative Skills: Strong administrative, technological, and organizational capabilities. Ability to work accurately under pressure, multitask, and train junior staff.
• A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.
• Only candidates who are currently residing in the Washington DC metro area will be considered. Candidates need to have passed the IMF Office Assistant Exam to be considered for this position.

Department: MCDDC Middle East and Central Asia Dept Division C Hiring For: A05, A06

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.

The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, and promote high employment and sustainable economic growth. Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, and wage inequity, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world's most pressing macroeconomic and financial issues. Our 3,100 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe.