Senior Administrative Coordinator/Lead Administrative Coordinator - OMD

International Monetary Fund; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

The International Monetary Fund seeks an Administrative Coordinator to support the First Deputy Managing Director and Advisors. You will help ensure smooth day-to-day operations, manage calendars, and liaise with IMF staff, management offices, the Executive Board, and external parties.

You will back-stop the other coordinator, use discretion with sensitive information, and contribute to efficient workflow by proofreading documents and coordinating high-impact activities.

Qualifications

• Educational development with a high school diploma or equivalent plus 8+ years of relevant experience.
• Internal candidates must meet mobility requirements.
• Excellent drafting, administrative, and organizational skills.
• Experience organizing, coordinating, and managing high impact activities.
• Ability to work under pressure with tight deadlines and heavy workload.
• Independent judgment and discretion handling sensitive information.
• Relates well with staff in OMD and other IMF offices, and with external parties.
• Readiness to work in HQ at least three days a week and openness to using AI to support work.

Responsibilities

• Supports Senior Management and senior staff by making daily administrative decisions for efficient workflow.
• Manages the FDMD’s calendar, meetings, and briefing materials with guidance.
• Proofreads and edits documents to ensure IMF procedures compliance.
• Liaises with internal/external stakeholders, including high-level delegations, for travel and logistics.

Skills

Excellent drafting

Administrative skills

Organizational skills

Discretion and diplomacy

Interpersonal skills

Education

High school diploma

Tools

Word

Excel

PowerPoint

Job description

Work for the IMF. Work for the World. Reporting to the First Deputy Managing Director (FDMD) and his Advisors, and working as a team with the other Administrative Coordinator in the office and with other members of OMD, the selected candidate will perform a wide range of organizational and administrative duties. The chosen candidate will work closely with the FDMD and his Advisors to take the lead in supporting the smooth day‑to‑day operations of the Office, liaising as needed with Fund staff, other Management offices, the Executive Board, member countries, and other external parties. While there will be a division of labor between the two coordinators, both will be expected to be able to perform all the necessary tasks, and to back‑stop each other as needed, and other OMD offices on occasion. Given the sensitive nature of the work in OMD, discretion and diplomatic skills will be essential.

Major Duties and Responsibilities

• Supports Senior Management and senior staff, in particular FDMD Katz and the Advisors in his office, by making daily administrative and operating decisions to ensure an efficient workflow in OMD, including with respect to management briefs and communicating management decisions, in close collaboration with OMD staff and departments.
• Manages the FDMD’s Calendar, including scheduling meetings and requesting briefing materials, with guidance from the Chief of Staff and the FDMD’s Advisors.
• Anticipates and resolves competing priorities and escalates as appropriate.
• Proofreads and edits documents on behalf of Advisors to ensure compliance with IMF administrative procedures and guidelines.
• Provides input on workflow and operating processes, as well as knowledge transfer to other colleagues in OMD and DMD Offices.
• Liaises with internal and external stakeholders, including high-level delegations meeting with the FDMD.
• Manages travel arrangements and logistics for the FDMD and the Advisors in his office.

Minimum qualifications

• Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of eight (8) years of relevant experience, is required.
• Internal candidates must have met mobility requirements.
• In addition to the qualifications set forth in the job standards, the selected candidate must possess: excellent drafting, administrative, and organizational skills.
• Experience in organizing, coordinating, and managing high impact activities.
• Ability to work well under pressure, managing short deadlines and a complex and demanding workload.
• Ability to work cooperatively with the other administrative coordinator in the office and with staff in OMD and in other offices.
• Independent judgment and discretion in handling sensitive and confidential information.
• Excellent oral and written communication and interpersonal skills.
• A comprehensive knowledge of the IMF's administrative practices and procedures.
• Readiness to work in HQ at least three days a week.
• Interest and willingness to utilize AI to support the regular work of the office and improve work processes.
• Flexibility in working hours and willingness to work overtime at short notice are essential.
• Excellent knowledge of Word, Excel and PowerPoint.

Department: DMDAD Office of the Deputy Managing Dir. First Deputy Managing Director Hiring For: A06, A07

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.

The IMF works to foster global monetary cooperation, secure financial stability, facilitate international trade, and promote high employment and sustainable economic growth. Our work on the macroeconomic benefits of challenges such as empowering women, modernizing the global trading system, and wage inequity, provides new ideas to safeguard the stability of the international monetary and financial system and addresses the world's most pressing macroeconomic and financial issues. Our 3,100 dedicated employees are leaders in their fields and collaborate to address the needs of our members and make a meaningful, positive difference to lives across the globe.

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